What type of activity are you booking a room for?
Information on these pages is categorised according to the 'type' of activity you are trying to book a room for, rather than the 'type' of room e.g. lecture theatre. Please refer to the list of acceptable uses of College space if you are not sure if your activity is suitable or not.
Finding a suitable room to book
- The College Room Finder contains a list of all bookable rooms across all campuses. You can enter search criteria and it will return a list of rooms that match. You can click on a room to display more details including the AV equipment, pictures in some cases, and how to book.
- Outlook, Planon and CELCAT Room Booker all have search facilities that help you to find suitable rooms that are bookable by those tools. See the relevant instructions for details.
Main link list
Book a meeting, presentation, workshop, etc.
How to book spaces for ad hoc, non-teaching activity such as meetings, interviews, presentations, workshops, etc.
Booking meeting rooms
- Meeting rooms in the central College room booking system (Planon and Outlook)
- Meeting rooms that are sometimes used for teaching - these rooms are booked in the timetabling system, see Booking teaching rooms below
- Meeting rooms with local booking procedures - check the College Room Finder for room details and booking contacts
Booking teaching rooms - including Lecture theatres, classrooms and meeting rooms that are sometimes used for teaching
- Self-service using CELCAT Room Booker
- All other teaching rooms
Booking Seminar and Learning Centre (SALC) rooms - Level 5, Sherfield Building, South Kensington
- Rooms 3 and 4 have been designated as meeting rooms and are booked via Planon or Outlook.
- All other SALC rooms have been designated as teaching rooms and are booked using CELCAT Room Booker
Booking events spaces
- Bookings during Easter and Summer vacation may fall under the Commercial Assets Portfolio (CAP) If so, follow the guidance provided. Fees may apply.
- To book a space that is part of the Commercial Assets Portfolio during Easter or Summer vacation, more than 6 months in advance, contact Commercial Operations.
- Otherwise, to book events spaces, contact the Internal Events team.
Book an event
If you need a room booking, as well as support with additional requirements such as room set-up, AV equipment and catering:
- visit the Events and Hospitality website for further information
- or contact the Internal Events team
Note: Internally booked events may be charged at an external rate if they are booked in a 'Commercial Assets Portfolio' (CAP) room, during Easter and Summer vacation periods. To find out more about the CAP and whether your event may be impacted, please visit the CAP website.
Book teaching
All teaching and examination activities, including all lectures, seminars, tutorials and assessments that are published in academic timetables should be booked by the appropriate departmental timetabler. Visit the Central Timetabling Support Office page for more information and the list of departmental timetablers.
- Note: If you'd like to book a teaching space for something other than teaching, please refer to the 'Book a meeting' box above.
Book computer-based training
Information on how to book computer rooms for computer-based training or sessions is available via the following:
- If you would like to book a computer room for undergraduate or postgraduate teaching, please see the 'Book teaching' section.
- Booking the Finance training room at the South Kensington Campus (SHER-03-313B).
- To search for computer rooms in departments you can use the 'College Room Finder' and filter to Room type "Computer classroom"