Design Stage reviews

The Project Manager is to issue Stage Report (1, 2, 3 and 4) to the Project Director/end user via the User Coordinator to review and comment.

Comments should be returned in an electronic format (e.g. e-mail) to the Project Manager by the advised date. Absence of comments by this date will be deemed as acceptance of the proposals. Following receipt of comments the Project Manager, together with the Design Team, or other relevant parties will:

• Adjust/amend the review information to reflect the comments received.
• Agree a strategy with the individual/department to ensure implementation of the comments within the next Stage.
• Agree with the individual/department that their comments will/will not be implemented and record the reasons for the decision.

Following the design Stage review the Project Manager will facilitate the production of Stage end review information comprising of:

• The original Stage review information amended where appropriate.
• A separate report enclosing all comments and 'close out' of the issues raised, including any dissents/dissatisfaction raised where comments have not been implemented.
• The final documentation will be made available for viewing to all participants of the review and one copy will receive formal sign-off by the Project Director, User Coordinator, Project Manager and Imperial authorities confirming that the project can progress to the next Stage.