Terms and conditions

Pre-sessional English Courses Summer 2025 (on campus) 

TERMS AND CONDITIONS

These terms and conditions relate to your application for admission to a pre-sessional course. In these terms and conditions: 

Pre-sessional Course                means the Pre-sessional Course you applied for

Offer                                               means the offer made to you of a place on the Pre-sessional Course

Place                                              means your place on the Pre-sessional Course

Tuition Fee                                   means the fee applicable to the Pre-sessional Course 

1    Application

1.1.        If considered a suitable applicant for admission for the Pre-sessional Course, you will receive an Offer by email and your applicant portal.  To secure your admission to the Pre-sessional Course, you must first accept your Offer, following which you will be required to pay the Tuition Fee in accordance with Paragraph 2 below. Once Imperial College has received payment of your Tuition Fee, you will receive confirmation of your booking onto the Pre-sessional Course via email. 

1.2.        You must have fulfilled all the conditions of your Offer for the Pre-sessional Course and be in a position to enrol on the Pre-sessional Course by the start of the Pre-sessional Course (including where applicable having obtained a visa) in order to take up your Place, notwithstanding the normal timeframes for accepting an Offer and paying the Tuition Fee. 

1.3.        If you are holding an Offer and your main degree programme requires an Academic Technology Approval Scheme (ATAS) certificate, you should be aware that if your ATAS application is refused prior to commencing the Pre-sessional Course we reserve the right to also withdraw the Offer/ to cancel your Place on the Pre-sessional Course on this basis.

2    Tuition Fees

The Tuition Fee will be payable within 14 days of the date of the invoice. If payment is not received within this period, Imperial College reserves the right to cancel its Offer and you will not be booked onto the Pre-sessional Course.  

3    Cancellation Fees

3.1.        You have the right to cancel your Place within 14 days after the day you accepted the Offer (the “Cancellation Period”) without giving any reason; your right to cancel will expire after this time.  

3.2.        To exercise your right to cancel, you must inform Imperial College of your decision to cancel by emailing presessional@imperial.ac.uk a clear statement that you wish to cancel your Place or the attached Cancellation Form (but it is not obligatory to use the form) before the Cancellation Period has expired. 

3.3.        If you cancel your Place within the Cancellation Period, we will reimburse to you all payments received from you  towards the Tuition Fee.

3.4.        If you cancel your Place as a result of:              

i.                     your degree programme application to the College being unsuccessful,

ii.                   UKVI refusing to grant you the relevant visa except where UKVI have ruled the visa application fraudulent or there being a pre-existing bar on entry clearance; or

iii.                 you having been refused an ATAS certificate

we will reimburse to you all payments received from you towards the Tuition Fee provided you have notified us of your cancellation before the start of the Pre-sessional Course. 

3.5.        If you cancel your Place after the end of the Cancellation Period but more than four weeks before the Pre-sessional Course is due to commence, we will reimburse to you all payments received from you towards the Tuition Fee.  

3.6.        Except where clauses 3.4 or 3.7.1 apply, if you cancel your Place after the end of the Cancellation Period, but four weeks or less before the Course is due to commence, you will not be reimbursed any of the payments received from you towards the Tuition Fee.  

3.7.       If you experience exceptional mitigating circumstances which you believe may make it necessary to withdraw from your Course, you may apply to Imperial College to withdraw giving reasons for your request. Your circumstances will then be assessed on an individual basis and Imperial College may agree to release you from the Pre-sessional Course.   

3.7.1.     In the event that Imperial College agree to release you from the Pre-sessional Course, any refund or partial refund of the Tuition Fee will be at the sole discretion of Imperial College and considered on application on a case-by-case basis.

3.8.    If you transfer from the Pre-sessional Course to which you were originally accepted (the “Original Course”) to a course of shorter duration (the “Replacement Course”), we will reimburse to you all payments received from you towards the Tuition Fee in excess of the tuition fees for the Replacement Course  (the "Excess Tuition Fee") (providing this transfer takes place prior to your registration on the Original Course).  

3.8.1    However, in the event the transfer onto the Replacement Course takes place 4 weeks or less before the start of the Original Course, we will reimburse you the Excess Tuition Fee only after the start of the Replacement Course and only on condition that you attend the Replacement Course.     

3.9.    For any refund under these Terms and Conditions, except where clause 3.8.1 applies, we will make the reimbursement without undue delay and not later than 14 days after the date on which we receive the relevant, completed Student Refund Application as outlined in 3.9.1. 

3.9.1.    Imperial College will normally keep the refunded money on account and credit this against the balance of your main degree programme tuition fee. If you would instead like it refunded back to the originating payment account, please submit a Student Refund Application request via ASK Imperial. If you do not have access to an Imperial College account, you will need to register for an external user account, and submit an External Student Refund Application; in any event, you will not incur any fees from Imperial College as a result of the reimbursement although a fee might be imposed by your bank (in which case this fee shall be borne by you).

3.10.     Imperial College reserves the right to cancel the Pre-sessional Course up to 4 weeks before its commencement if the Pre-sessional Course fails to meet the minimum recruitment level. If Imperial College cancels the Pre-sessional Course, you will be informed in writing as soon as possible and we will reimburse to you all payments received from you towards the Tuition Fee.  

 4    Academic Progression, Attendance and Conduct

4.1.        You must normally be in attendance from the first day of the Pre-sessional Course. In exceptional circumstances, the Pre-sessional Course Director(s) may grant permission for a late start but you must be in attendance from the end of day two in the first week of the Pre-sessional Course at the latest. 

4.2.        Successful completion of the six-week Pre-sessional Course will meet the English language condition of your Imperial College degree programme offer only. 

4.3.        If you are studying on a Student Route visa, you will be required to attend a minimum of 80% of all timetabled classes. If your attendance falls below 80%, Imperial College will report your attendance level to UK Visas and Immigration.

4.4.        Imperial College reserves the right to exclude you from the Pre-sessional Course or take such other actions as it deems appropriate if you behave in an unacceptable manner in line with the Student Code of Conduct.  In such cases, you will not be entitled to a refund of any part of your Tuition Fees.  

4.5.        Although formal teaching will end on the advertised end date of the Pre-sessional Course, enrolment continues for an additional week to allow for resits (where required), other events, private study and continued registration within Imperial College between this Pre-sessional Course and the substantive course of study.

5    Liability and Insurance

5.1.        Imperial College will not be liable or responsible for any failure to perform, or delay in performance of, any of its obligations under these Terms and Conditions that is caused by events outside Imperial College’s reasonable control. 

5.2.        You acknowledge that, in entering this agreement, you have not relied on, and shall have no remedy in respect of, any representation or warranty that is not set out in these Terms and Conditions, except in the case of fraud. 

5.3.        The liability of Imperial College will, in all circumstances, be limited (except in cases of liability for death or personal injury caused by any act or omission on the part of Imperial College, its employees, agents or subcontractors which, by law, cannot be limited) to the amount of the Tuition Fee received from you. 

5.4.        Imperial College does not provide insurance for its students.  Consequently, Imperial College recommends that you investigate personal insurance coverage, particularly in respect of your personal possessions and medical expenses. 

6     Processing of Data

6.1.         Data that we hold about you concerning your Pre-sessional Course will be processed in line with applicable data protection legislation. Imperial College’s Data Privacy Statement for students applies to the data.  Please refer to Privacy Notice for Students and Prospective Students. 

7    Variation of Terms and Conditions

7.1.        Imperial College reserves the right to vary these Terms and Conditions where such variation is necessary in order to comply with English law and regulations (or amendments to laws or regulations). 

7.2.        Imperial College reserves the right to change times, dates or contents listed in respect of the Pre-sessional Course, as a result of non-availability of staff or facilities or changes in Imperial College’s English Language Requirements.

7.3.        Imperial College reserves the right to move to change the delivery of the Pre-sessional Course to online up to a month before the start of the Pre-sessional Course should circumstances require this. 

7.3        Where a change is necessary to the Pre-sessional Course, you will be informed in writing at the earliest opportunity; Imperial College will take all reasonable steps to minimise any disruption that may arise from a change to the Pre-sessional Course. 

7.4.        If you are adversely affected by a change to the Pre-sessional Course, you will have the option to withdraw from the Pre-sessional Course. In the event that you withdraw from the Pre-sessional Course as the result of a change to the Pre-sessional Course, you will be entitled to a refund of all payments received from you towards the Tuition fee.  

8  General

8.1.        You agree to provide Imperial College with all information, documentation or other assistance it may reasonably require to comply with the requirements imposed on it by UK Visas and Immigration or any other public authority in connection with your attendance on the Pre-sessional Course.  

8.2.        If any court or competent authority rules that any of the provisions of the Terms and Conditions are invalid, unlawful, or unenforceable to any extent, the term or condition will, to that extent only, be severed from the remaining Terms and Conditions, which will continue to be valid to the fullest extent permitted by law.  

8.3.        A person who is not party to these Terms and Conditions shall not have any rights under or in connection with them under the Contracts (Rights of Third Parties) Act 1999. 

9  Governing Law

These Terms and Conditions are governed by the laws of England.