Monitor and complete defects (Stage 7)

The Project Manager is to agree the length of the period for defects and outstanding works to be rectified. This information is to be communicated to the contractor.

Periodically review the completion of all defects and outstanding works and update the defects register accordingly.

Ensure that schedules of defects and outstanding works are updated and reissued as necessary.

Prior to the termination of the defects period the Project Manager is to ensure that arrangements are made for the designers, contractors and all other relevant parties (including the clients representative where appropriate) to perform a final inspection of the works.

At satisfactory completion of all defects and outstanding works the Project Manager is to arrange for the issue of the Defects Notification [Word] Form and authorisation by issue of the Project Closeout Form for the release of all retentions and bonds.

Subject to the terms of the contract, if at expiration of the defects period or at a time prior to the expiration of the defects period, unsatisfactory progress is made in the resolution of the outstanding defects and outstanding works arrange in a written notice to the contractor that the retention funds will be used to complete the works by others.

The Project Manager will arrange for all spare materials and any useful surplus material to be transferred to the clients as agreed.

At practical completion, Looking after our estate has responsibility for the operation of the installation/facility however during the defects period they will work with the Design Team on resolving defects, snagging items and maintenance issues.

At the end of the defects period Estates Facilities will take full responsibility for the installation.