Skip to main content
View accessibility support page
Search
Search
Menu
Study
Research
Faculties
News and events
About
Get involved
Giving
Search
Search
Website navigation
Close
Key links
This section
Skip to section navigation
Global site navigation
Study
Course search
Apply
Fees and funding
Student life
Visit
Help centre
Request info
International students
Executive education
Summer schools
Research
Faculties
Faculty of Engineering
Faculty of Medicine
Faculty of Natural Sciences
Imperial College Business School
Administrative and support services
News and events
News
What's on
Imperial Stories
Great Exhibition Road Festival
Imperial Magazine
Imperial Lates
Graduation
About
President
Provost
Imperial Strategy
Academic Strategy
Imperial Global
Sustainable Imperial
Governance
Campuses
Our academics
Jobs at Imperial
Get involved
Giving
Schools outreach
Imperial Global Summer School
Societal engagement
Volunteering and outreach
Giving
User links navigation
For staff
Current students
Imperial for business
For schools
Alumni
Administration and support services
Staff travel and expenses
navigation
Planning a trip
Overview
Health clearance
Travel health
Country guidance
Travel insurance
Travel and Personal Property Insurance Policy
FCDO advises against travel
Emergency contact details and risk assessment
Bookings, transport and visas
Traveller profile registration
Accommodation
What to do if you already have a personal Airbnb account?
Car travel
Using your own vehicles
Car club and UK vehicle hire
Car hire and driving abroad
Motor insurance
Conferences
Flights
Rail
Taxis and coaches
Suggested taxi pickup locations
Visas and passports for travel
Price Promise
Transaction Fees
Egencia contacts and resources
Meetings and Events (M&E)
Whilst you are travelling
Obtaining receipts to evidence expenditure
Receipt examples
Managing an emergency incident
Driving accidents
Eating and drinking
Accommodation safety
Claims and post-trip activities
Expenses
Imperial College Expenses Policy
Principles and responsibilities
Introduction
General principles
Expenses charged to research projects
Policy exceptions due to personal circumstances
What you can and cannot claim
Who can claim and how
Obtaining receipts to evidence expenditure
Receipt examples
Approvals
VAT and income tax
Advances
Use of personal credit cards
Imperial College bank details
Travel principles and essentials
Travel principles
Travel insurance
Medical costs associated with business travel
Passport and non-UK visas
Overseas and foreign currency transaction fees
Extended travel (private travel)
Group travel
Transport
Public transport
Rail travel
Taxis
Mileage (including use of private motorcars)
Car hire
Tolls, congestion, and parking charges
Air travel
Accommodation, subsistence meals and other overnight expenses
Hotels
Staying with family or friends
Short term rented accommodation
Extended stay rented accommodation
UK rates
Overseas rates
Subsistence meals
How to use the 24-hour meal rate
Receipts
Tips and gratuities
Incidental overnight expenses (IOEs)
Communication costs
Hospitality and entertaining
Staff and student entertaining
Business entertaining
Hospitality for meetings (including working breakfast or lunch)
Alcohol policy
Hall Warden's entertainment
Gifts and hospitality: The Bribery Act
Benefits in kind
Other
Child-care costs when attending a conference
Visiting research fellows: Subsistence repayments
Telephones and internet
Books, journals, magazines and periodicals
Relocation expenses
Training and education
UK visa and Immigration application fees
Professional subscriptions
Specialist clothing
Conference and facility fees
Clinical trial volunteer payments
Payments to third parties
Contributions and donations
Frequently asked questions
Contacts
Expenses declaration
Policy change
Expense types
Submitting an insurance claim
Report an incident (SALUS)
Frequently Asked Questions
Expenses Policy FAQ
Insurance FAQ
FAQ – Egencia Travel Bookings
Contacts
In this section
Staff travel and expenses
Staff travel and expenses
Imperial Home
Administration and support services
Staff travel and expenses
Frequently Asked Questions
Covid-19 Travel Guidance and Insurance FAQs
Covid-19 Travel Guidance and Insurance FAQs
Overseas working policy
Main links for Insurance and Travel Covid-19 FAQS
Staff travelling abroad and Quarantining on return
FAQs
to assist you
COVID -19 Travel Insurance FAQs
FAQs
to assist you