We use professional photography in Imperial communications and to promote the university and its work. This includes, but is not limited to, publishing images on the Imperial website, our social media channels, in our print publications and in other marketing materials.

Images from our photoshoots will be uploaded to the Imperial Asset Library and held in accordance with Imperial’s Retention Schedule. If you would not like us to use your image or if you would like your image to be removed the Asset Library, please contact the photography team.

Images on the Asset Library can be downloaded and used by members of the Imperial community in print and digital materials that further the university's mission. You should not use images from the Asset Library for commercial purposes.

Privacy and consent

Imperial's privacy notices include more information about how we use images of staff, students, and events (which include members of public).

If you are organising a photoshoot or an event where photography will take place, you must ensure that people attending are aware of the privacy notices before the photographer arrives.

Consent and permissions are handled in a variety of ways depending upon the type of photography that you are undertaking. It is important to note that in most situations under the new GDPR policy a consent form is not required, as these are covered by our privacy notices and legitimate interests, but there are some very important guidelines that need to be followed.

The approach to consent changes slightly according to the type of photography you are undertaking. For some events and locations you must ask attendees to complete a photography consent form. However, even if you don’t need to request consent, you should always make people aware that photography is taking place and let them know how they can opt out.

When you do not need to gather consent

When you do not need to gather consent

When you need to gather consent

Consent