Share and manage Panopto folders

Renaming a folder

Panopto content folders can be renamed. Navigate to the folder and then to the Settings of the folder by selecting the cog in the top right of the screen. By the name field, select Edit and enter the new name.

Changing the parent folder

Panopto content folders can be moved to another folder that you have creator access to. Please be aware that access permissions will remain the same and will not be inherited from the new parent folder. Navigate to the folder and then to the Settings of the folder by selecting the cog in the top right of the screen. By the Parent Folder field, select Edit and select the new parent folder from the drop-down menu.

Making a subfolder

You can create a subfolder by selecting Add folder from within any Panopto folder. Alternatively, you can use the blue Create button and select New Folder.

Notes on naming folders

When naming a folder try to incorporate as much information as possible and follow any naming convention set by your Faculty or Department. A folder will often contain the content for a course in Blackboard and students may not be aware of terminology used in Panopto.  You may want to include the following:

• Faculty/Department Name
• Academic Year
• Course Code/Name

For each of your folders you have the option to make recordings available for viewers to download as Podcasts. If enabled, Viewers will be able to download all content within the folder to their personal device.

If you would like to change how recordings are displayed when downloaded, this can be done for each individual recording. Please view the manage and edit recording section for more information.

To enable recordings to be downloaded carry out the following steps:

1. Navigate to a folder and select the Settings cog.
2. Go to Settings tab on the folder menu
3. Under the Downloads section, select the required setting:

• No one – no user can download content from this folder, however this setting can be overridden by users with creator access to the folder.
• Admins only – Only permit site-wide system admins to download
• Admins, videographers and creator only – Only users with roles that are held by staff can download: videographers are generally Faculty Learning Technologists. Creators must be assigned access to the folder to be able to download content.
• Authenticated users with access – Allows viewers (students) to download content and all other user types providing they have access to the folder.

Podcast Subscription/RSS feed

Viewers can access an RSS feed of MP4 Podcasts for a folder by selecting the RSS feed button in the top right-hand corner of a folder. From this they can subscribe to the folder and receive notifications when new content is released.

To turn the RSS feature off or on (the feature is activated as default), carry out the following steps:

1. Navigate to a folder and select the Settings cog.
2. Go to Settings tab on the folder menu
3. Ensure that Enable podcast feed is ticked

If you want to provide an RSS link for students to use, it is best to do this for a whole folder by selecting the folder, pressing the RSS icon and choosing the option you require.

The Panopto Assignment Folder provides staff with the ability to create a subfolder in an existing folder that students can upload their own recordings to.

The student submissions to the Assignment Folder can be viewed by their tutor and, if required, shared with other students of the parent folder.

To give students access to the assignment folder function, they must first be added as a Viewer to the parent folder that will contain the assignment folder.

Creating an Assignment Folder 

1. Go to the Settings of the parent folder for the course
2. On the Overview screen, click on the button labeled "Create Assignment Folder"
3. Once the assignment folder is created, you will see a new link that is <name of folder> [assignments]
4. On the main folder page, you will see that the folder has been added as a subfolder to the original with the word "[assignments]" appended to the end. 
5. Now students that have viewer access to the original folder in this example will be able to add content to the newly created [assignments] folder.

Allow all users in an assignment folder to view other users' content

This allows all viewers (students) to view other users’ content that has been uploaded to an assignment folder. By default, this setting is not activated.

Click on Settings for an assignment folder and select the Allow viewers to see each other’s sessions tick box.

Closing an assignment folder

An assignment folder can be closed to new submissions. This will prevent viewers uploading further content and only folder creators will still be able to view the content.

1. Go to the folder settings
2. On the Overview screen, scroll down to where it says Assignment Folder. Select Close. 

Details on submitting recordings to an Assignment Folder can be found on the Panopto Assignment Folder (students) page.