If something unexpected, unforeseen and outside your control has happened that prevents you from submitting your coursework in time, then you can request an extension to the deadline.
Instructions for Undergraduate students only – you can contact the Assistant Senior Tutor Prof. Zahid Durrani to discuss any extension request you wish to make.
MSc students should contact the PGT Senior Tutor, Dr. Javier Barria. Further information can be found in the MSc handbook.
PhD students should contact the Postgraduate Research Officer or the PGR Senior Tutor, Dr. Imad Jaimoukha for advice. Further information can be found in the PhD handbook. The Thesis Deadline Extension procedure is available to students whose progress towards the final thesis submission deadline has been affected by circumstances beyond their control. The Late case request form should be submitted before the thesis submission deadline. Please contact the Postgraduate Research Officer for advice. Please do not use MC App but keep track of any disruption(s) and evidence which will be required if you request thesis deadline extension.
Extension requests
If something unexpected happened that is not a result of poor time keeping or poor organisational skills from your side, then you can request an extension of 48 hrs or 1 week (except lab orals). Please submit your request using our extensions app. Longer extensions than 1 week are not granted as those interfere with subsequent submission deadlines. If longer extensions are required then you need to contact the Associate Senior Tutor, Prof. Zahid Durrani for advice.
Extensions should be requested well before the deadline and not later than 48 working hrs before the deadline. Late requests will be rejected. Extensions should be requested during working hours – Mon to Fri, 9 am till 6 pm because they will need to be approved by the Associate Senior Tutor and the Department Disabilities Officer before they become active. This means that extension requests during the weekend will not be considered until the following Monday. Late requests that cannot be approved in a reasonable time will be considered under Imperial's Late Submission Policy.
Extensions of 48 hrs will be granted with self-certification when it happens sporadically and will not be granted more than 2 times per term. Students in need of multiple 48 hrs extensions, should contact the Assistant Senior Tutor, Prof. Zahid Durrani or will be contacted by the student support team.
Extensions of 1 week will need professional evidence to support the request and will thus need to be submitted in good time for consideration. Extensions can be granted with pending evidence but you need to contact the Associate Senior Tutor, Prof. Zahid Durrani to ask permission. Late evidence will need to be submitted within 10 working days from the submission deadline. A lack of evidence will revert the extension approval and your work will be considered under Imperial's Late submission Policy.
When an extension to a deadline has been granted then the event is considered mitigated.
If you believe your request should be considered as mitigating circumstance then read the conditions for consideration for mitigating circumstances, talk to your personal tutor or to the Senior Tutor, Prof. Kristel Fobelets.
What can you ask extensions for?
Coursework, e.g. in 3rd and 4th year modules might have coursework components for which 48 hrs or 1 week extensions can be requested. Upon approval the course leader will be contacted by the Associate Senior Tutor.
Group projects, extensions will not normally be considered as the collaboration within the team can normally mitigate for the reduced performance of a team member. However, in exceptional cases where the whole team is impacted, extensions can be considered. First talk to the module leader to evaluate whether an extension request is appropriate.
Individual projects, inclusive final year projects. For final year projects, Dr. Clarke should also be consulted before proceeding with an extension request. Since the deadline for FYP reports and presentations fall very close to the end of term and the July Examiners’ meeting, these extensions are either short or if longer extensions are needed then graduation will be postponed to the September examiners’ meeting. Deadlines for short extensions to FYPs and FYP presentations should end at least 10 working days before the examiners’ meeting.
Lab orals. This is mainly for 1st and 2nd year students. Extensions to lab orals do not follow the normal 48 hrs/1 week. The extension is decided by the Associate Senior Tutor and the lab organiser in conversation with you. These extensions can fall within the term, at the start of the following term or during the summer term exam period.