Attendance and absence

We are part of the Student Engagement Insights project using timetable check-in widget on the My Imperial Campus app. The feature allows you to register your attendance by “checking in” at in-person timetabled sessions directly on your mobile phone or table – a simple, quick, and efficient way to let us know you’re engaging with your learning.

Attendance is monitored through:

a)  lectures, classes and laboratory sessions -  by logging attendance using the My Imperial Campus app 

• There is a video and reference guide on how to download and use the My Imperial Campus app.
• You will also need to ensure that you have multi factor authentication enabled on your College account
• Please download the app by Monday 9 October.

b) final year students can record details of project supervision meetings through the Department's attendance portal

We do not require students to record their personal tutorial attendance. Your tutor will keep a record of your attendance. They will be contacted regularly by the Education Office to ask if they have concerns about any of their tutees.   

If you are absent for more than three days  because of illness, or unable to attend classes for any other reason please let your tutor or Senior Tutor (Prof Kristel Fobelets)

If the absence is due to illness a medical certificate must be produced after seven days. If an examination is missed on account of illness a medical certificate must be produced immediately, please see the Examination Regulations.  

If you are having a serious problem affecting your study, coursework or exams please let your tutor and  Senior Tutor (Prof Kristel Fobelets) know.   If these problems are affecting examinations or coursework submission you should submit a mitigating circumstances form.

1st year

• Use the Timetable check-in widget to check into  Level 1 lab 
• Use the Timetable check-in widget to check into all classes and lectures in the Department
• Your tutor will keep a record of your attendance at tutorials

Attendance at lab, classes and tutorials is compulsory. A consistent pattern of non-attendance at lectures will be followed up.

2nd year

• Use the Timetable check-in widget to check into Level 1 lab
• Use the Timetable check-in widget to check into all classes and lectures in the Department
• Your tutor will keep a record of your attendance at tutorials

Attendance at lab, classes and tutorials is compulsory. A consistent pattern of non-attendance at lectures will be followed up.

3rd and 4th years

• Use the Timetable check-in widget to check into all classes and lectures in the Department
• EIE students: use the Timetable check-in widget to check into all classes and lectures in the Department of Computing
• Use the Department's attendance portal to record meetings with FYP supervisor, or project supervision meetings

A consistent pattern of non-attendance at timetabled events will be followed up on. 

Our MSc courses are full-time 12-month courses. The only days you are not expected to attend are official College closure dates. You must continue attending campus over summer to work on your Individual Research Project. Remote project work is not permitted.

Attendance is monitored through

a) meetings such as tutorials and project supervision - log your attendance or absence using the EEE Department's attendance app.  This is reviewed and verified by your tutor or project supervisor.

Download Instructions on how to use the EEE attendance app (ppt), or watch a video guide

b) lectures, classes and laboratory sessions - register your attendance by “checking in” at in-person timetabled sessions directly on your mobile device via My Imperial Campus app. 

We are taking part in the Student Engagement Insights project to trial the new timetable check-in widget on the My Imperial Campus app. The new feature allows you to register your attendance by “checking in” at in-person timetabled sessions directly on your mobile phone or table – a simple, quick, and efficient way to let us know you’re engaging with your learning.

• There is a video and reference guide on how to download and use the My Imperial Campus app.
• You will also need to ensure that you have multi factor authentication enabled on your College account
• Please download the app by Monday 9 October.

If you wish to take holiday or will be absent from classes you must contact your course director for approval in writing. If the absence is due to illness a medical certificate must be produced after seven days. If an examination is missed on account of illness a medical certificate must be produced immediately, please see the Examination Regulations.  

If you are having a serious problem affecting your study, coursework or exams please let your course director, MSc course administrator or Dr Jaimoukha the Postgraduate Tutor know.  If these problems are affecting examinations or coursework submission you should submit a Mitigating Circumstances form.

If you hold a Student Route visa, monitoring attendance is part of the United Kingdom Visa and Immigration statutory requirement. Your attendance data will be used to fulfil this requirement. It is your responsibility to inform the department of any absences and provide underlying evidence to support this.   

Please note that:

• attendance at all timetabled events is compulsory and will be monitored.
• students who repeatedly fail to attend may be asked to withdraw from the course.
• all students are expected to arrive on time for events.  We had a number of complaints in the past from both students and staff regarding students arriving late for timetabled events.  This is not acceptable as is disruptive to both the lecturer and students already present.  Students should be in the room before the lecture commences. Persistent late arrivals will be reported to both personal tutors and senior tutors as well as going on your record.

Your attendance will be monitored via meetings with your supervisor - you log your attendance or absence in the attendance app.  This is reviewed and verified by your PhD supervisor. You should have at least one meeting/catch-up a month with your supervisor. You must inform your Supervisor if you are absent from the College for more than three days during term. If the absence is due to illness you must produce a medical certificate after seven days.

You can discuss any problems you are having with your supervisor or Dr Jaimoukha, the Postgraduate Tutor.

Instructions on how to use the attendance app

Annual leave

Postgraduate Research students do no have predetermined leave time and are entitled to a minimum of 30 days to a maximum of 40 days per year (including public holidays and College closure days, and excluding weekends) of annual leave (pro rata for part-time students) which Supervisors must authorize and keep record of. Therefore,  you should be recording your annual leave via the attendance app by selecting annual leave as events. Students taking agreed annual leave are not required to be engaged with the College and this will not have an impact on student visa. For details, see Research Degree Student Leave Policy.