New PhD students
Welcome to the Department of Electrical and Electronic Engineering!
We look forward to meeting you.
- Please make sure you visit Imperial's Welcome Season webpages, to find out all the events taking place across the campus.
- Imperial's New Postgraduates website is a useful hub for all students beginning the postgraduate journey.
- Imperial Mobile app will give you access to College information and services, including College emails and a library catalogue search tool.
Some useful information before you arrive.
- Students arriving in the UK (all the things you might need to know when you arrive in the UK from overseas, whether you are just beginning your course or you are already a registered student and this is the first time you have been able to come to the country.
- Virtual campus tour - Get a 360 virtual tour of campus
- PG Safety Induction Presentation - please familiarise yourself with the Health and Safety procedures of the department.
Information for new PhD students
Welcome Week schedule 2023
This is the Department of Electrical and Electronc Engineeing welcome week schedule.
Please make sure you also check out the Imperial College Welcome Week website, with details of more events and activities across campus, including Imperial College Student Union clubs and socities.
Monday 2 October
Time | Event | Location | Description |
---|---|---|---|
10:30-16:30 | Discover Imperial Fair | Queen's Tower Rooms, Sherfield Building | Fair with stalls from broad range of teams providing extra- and co-curricular opportunities and support for students |
ICT Set Up and Induction- Setting up College account, access learning tools, Office 365 | ICT resources for new students website | ||
12:00-12:30 | Collect ID cards from SRGAs (Control Research group) | CAP - 1107B, EEE building CSP - 713, EEE building CAS - 910, EEE Builing |
Please complete Safety form before attempting to collect your ID card Control Side of CAP group - Raluca Reynolds (Senior Research Group Administrator) CSP - Vanessa Rodriguez-Gonzalez (Senior Research Group Administrator) CAS - Wiesia Hsissen (Senior Research Group Administrator) |
12:30-13:30 | Collect ID cards from SRGAs (Power Research Group) | CAP - 1107B, EEE Building | Please complete Safety form before attempting to collect your ID card Power side of CAP - Güler Eroğlu (Senior Research Group Administrator) |
13:30-14:20 | EEE Welcome Talk - New EEE PhD and MSc Students | Room 408, EEE building | Head of Department – Prof Eric Yeatman, Director of Postgraduate Studies – Prof Pier Luigi Dragotti, Postgraduate Senior Tutor – Dr Imad Jaimoukha; Student Wellbeing Adviser – Kelly Greenwood, Safety Briefing – Zia Rahman |
14:30-15:30 | PhD administrative matters | Room 611 (Gabor Suite), EEE Building | Lina Brazinskaite (Postgraduate Manager) The session will cover: Student expenses claim, PhD milestones requirements, PWP (personal webpage), GTA, Student Supervisor expectations, Personal Tutors, main contacts and modules. |
15:30-16:00 | Collect ID cards from SRGAs | ISN- Room 406/407 a/b | Please complete Safety form before attempting to collect your ID card ISN - Joan O'Brien (Senior Research Group Administrator) |
Tuesday 3 October
10:00-16:00 | Imperial College Union Welcome Fair | Across South Kensington Campus | Imperial College Union main Welcome fair showcasing the Union's Clubs, Societies, & Project, as well as much more. |
Wednesday 4 October
12:30-13:45 | PhD Lunch Social | Room 611 (Gabor Suite), EEE Building | Meet your Reps. Lunch and refreshments will be provided. |
13:45-15:00 | Postgraduate Services - Induction | Room 408, EEE Building | Blackboard - Induction Enterprise Lab Imperial Award Centre for Academic English Library Services Graduate School |
15:15-4:00 | PhD Townhall meeting | Room 406/7, EEE building | All PhD students |
Thursday 5 October
13:00-14:30 | PhD ‘Search tools/database’ | Room 503, EEE Building | Louise-Ann Hand (Liaison Libarian - Engineering) |
14:45-15:45 | Wellbeing session - ‘How to do well and feel well’ | Room 408, EEE building | Session run by Dept Student Wellbeing advsisor Kelly Greenwood |
Wednesday 25 October
14:30-15:30 | Positive Communication session with speaker Scott Solder | Room 408, EEE building | Equipping delegates with skills to communicate positively, manage/prevent conflict, manage expectations, communicate assertively, hold difficult conversations and negotiate constructively (verbal and email) |
15:45-16:45 | Active bystander with speaker Scott Solder | Room 408, EEE building | The Active Bystander training programme aims to empower staff and students across the College community to challenge poor behaviours and bring about cultural change through the reinforcement of messages defining the boundaries of unacceptable behaviour. |
Thursday 26 October
12:30-14:00 | PGR Student Welcome | Great Hall, Sherfield Building | Welcome event for PGR students led by the Graduate School. |
Visas
Once you have received your CAS from Imperial, you should be able to start the visa application process. If you need any help on the process, Imperial’s dedicated International Student Support team provide specialist immigration advice to prospective students, with particular expertise in Tier 4 (General) student visas and Short Term Student visas (formerly student visitor visas).
The International Student Support webpages contain lots of useful advice on making a student visa application.
ATAS
All non-EEA students who need a student visa to study in the UK will be required to apply for ATAS clearance before applying for a Tier 4 (General) student visa.
PLEASE NOTE that an ATAS certificate is only valid for 6 months from the date of issue. You must make sure that you submit your visa application before the ATAS expires!
You should apply for ATAS clearance well in advance (at least one month) of your student visa application as the processing time for ATAS can be as long as 20 working days.
NB: In addition to the above, during the months of July, August and September, ATAS is extremely busy and so the processing time for ATAS applications can be as long as 30 working days.
You will need to include a short description about the research work to be undertaken in your ATAS application. Please contact your supervisor for this. August is the main holiday month in the UK so if you are due to start in October we recommend that you contact your supervisor for the research statement before end July.
Registration
- You must register online before arriving on campus.
Bursary payment set-up
Applies to any student awarded funding from a scholarship scheme managed by the department or College.
Students will only get paid after:
(i) conditions of offer have been met
(ii) offer officially accepted on the My Imperial.
(iii) bank details uploaded onto the on the ‘Student Funding’ tab on the My Imperial.
(iv) online registration has been fully completed
Bursary is paid on the 7th of each month.
If you have completed the full online registration and uploaded your bank details on the My Imperial, but your payment has not reached your bank account on the first Friday of October, please wait for the following Fridays. October is the only month in which bursary payments are scheduled every Friday. Bursary deadlines schedule can be found for the rest of the year on Bursary Administration page.
Please be aware that it takes at least a couple of weeks to process the bursary payment request. It is advisable that you have your own means of support for the first 6 weeks of study in case of delays. The department Postgraduate Officer is your first point of contact for funding related matters.
UK bank accounts (preferred, standard method)
Payment of student bursaries are normally made only to UK bank accounts. Students are encouraged to open a bank account before arriving at Imperial College. Details of bank accounts should be submitted as soon as possible, using My Imperial service.
Overseas bank accounts (as an emergency measure for the first month)
We are aware that it is not easy or quick for newly-arrived overseas students to set up a UK bank account. Where possible, they should approach a branch of a UK bank in their own country, to see if arrangements can be made in advance of their arrival in the UK.
As a short-term measure, we can make payment directly to an overseas bank account subject to the following conditions:
(i) The account must belong to the student, or to a parent or friend whose identity and connection to the student can be verified;
(ii) Details of the account (name and address of bank; name and address of account holder; swift code, bank account number and/or IBAN) should be sent to the bursary office by email, not using the secure e-service portal described above for UK banking details. Emails should be sent from an Imperial College email address (not gmail, Hotmail or similar),
(iii) As soon as a UK bank account is opened, the student should provide details via the e-service portal, and also send another email to the bursaries office to tell them to discontinue overseas payments.
(iv) Payments to overseas bank accounts will take longer than to UK banks.
Please bear in mind that the amount you will be paid will vary due to exchange rates. This alternative option might also take considerably longer for the payment to reach the overseas bank account.
PhD student information
- The most important information for you to navigate through the department and progress into your study programme, can be found on the current student A – Z index.
- We encourage all students to make use of the invaluable help provided by the Centre for Academic English (CfAE). Non-native speakers of English language are required to contact the Centre for Academic English to either book the compulsory Doctoral Academic Communication Assessment (DACR1), or to apply for exemption.
- New students who wish to take paid work and Graduate Teaching Assistants, must book into the two initial training sessions provided by the Graduate School.
- Introduction to Learning and Teaching
- Introduction to Assessment and Feedback for Learning
Students with disabilities
The Disability Advisory Service offers confidential advice and support to students with a disability, specific learning difficulty, enduring health or mental health condition.
The Departmental Disability Officer is the first point of contact within a student's department. This person will apply for special exam arrangements on the student's behalf and will facilitate the student's support within the department.
Miss Emma Rainbow e.rainbow@imperial.ac.uk
020 7594 6198
607, 6th Floor, Electrical Engineering bulding
Contacts
Education Team in the Department of Electrical and Electronic Engineering.