New PhD students

Applies to any student awarded funding from a scholarship scheme managed by the department or College.  

Students will only get paid after: 

(i)   conditions of offer have been met 

(ii)  offer officially accepted on the My Imperial.

(iii) bank details uploaded onto the on the ‘Student Funding’ tab on the My Imperial.

(iv)  online registration has been fully completed 

Bursary is paid on the 7th of each month. 

If you have completed the full online registration and uploaded your bank details on the My Imperial, but your payment has not reached your bank account on the first Friday of October, please wait for the following Fridays. October is the only month in which bursary payments are scheduled every Friday. Bursary deadlines schedule can be found for the rest of the year on Bursary Administration page. 

Please be aware that it takes at least a couple of weeks to process the bursary payment request. It is advisable that you have your own means of support for the first 6 weeks of study in case of delays. The department Postgraduate Research Officer is your first point of contact for funding related matters.  

UK bank accounts (preferred, standard method) 

Payment of student bursaries are normally made only to UK bank accounts.  Students are encouraged to open a bank account before arriving at Imperial College.  Details of bank accounts should be submitted as soon as possible, using My Imperial service.  

Overseas bank accounts (as an emergency measure for the first month) 

We are aware that it is not easy or quick for newly-arrived overseas students to set up a UK bank account.  Where possible, they should approach a branch of a UK bank in their own country, to see if arrangements can be made in advance of their arrival in the UK. 

As a short-term measure, we can make payment directly to an overseas bank account subject to the following conditions: 

(i)   The account must belong to the student, or to a parent or friend whose identity and connection to the student can be verified; 

(ii)  Details of the account (name and address of bank; name and address of account holder; swift code, bank account number and/or IBAN) should be sent to the bursary office by email, not using the secure e-service portal described above for UK banking details.  Emails should be sent from an Imperial College email address (not gmail, Hotmail or similar), 

(iii)  As soon as a UK bank account is opened, the student should provide details via the e-service portal, and also send another email to the bursaries office to tell them to discontinue overseas payments. 

(iv)   Payments to overseas bank accounts will take longer than to UK banks. 

Please bear in mind that the amount you will be paid will vary due to exchange rates. This alternative option might also take considerably longer for the payment to reach the overseas bank account.

Externally Sponsored students – please upload a copy of your sponsorship letter to the ServiceNow portal via this form.

The Disability Advisory Service offers confidential advice and support to students with a disability, specific learning difficulty, enduring health or mental health condition. 

The Departmental Disability Officer is the first point of contact within a student's department. This person will apply for special exam arrangements on the student's behalf and will facilitate the student's support within the department.

Miss Emma Rainbow e.rainbow@imperial.ac.uk

020 7594 6198