Payroll

After you have completed it, the form needs to be countersigned by your manager before sending to the payroll department.  The sooner the better.  

If you have recently joined the College from overseas, some additional guidance is provided on the Finance Knowledge Bank. [Internal only; requires College login]

Payday is normally the 24^th of each month, unless this falls at a weekend in which case it is the preceding Friday.  At Christmas, payday is the last working day before College closure.

If you are an Imperial staff member or a student who is a casual worker or receiving a bursary, you can log into your ICIS account and view your payslip in My Payslips. If you have not logged into an Imperial Office 365 application recently, you may be required to set up  on your account. 

More information about payslips can be found on the Finance Knowledge Bank. [Internal only; requires College login]

Employers are legally obliged to deduct tax in accordance with instructions from H M Revenue and Customs.  Important information about pay, tax and expenses is provided in the Finance Knowledge Bank. [Internal only; requires College login]

Please see the section on salary sacrifice in the Finance Knowledge Bank.  [Internal only; requires College login]

If you receive a bursary or scholarship this is tax free, but earnings for work done is, in principle, taxable just as for everyone else.  In practice, many students earn less than the annual tax-free allowance.  If you think you are paying tax when you should not be, please check your tax code.  More information can be found about this on the Finance Knowledge Bank.  [Internal only; requires College login]

First you must complete a Leaving Employment Form and give it to your manager who will forward it to Human Resources.   Your P45 (information concerning you pay and tax deducted up until you leave our employment) will be sent to the home address recorded on our system.  Please make sure it is up to date.  

After leaving, you will lose access to online payslips and annual P60 forms, so you may wish to download to your home PC or print paper copies of these before you go.

You need to complete the Pay8A form, which can be found on the Payroll forms page of the Finance Knowledge Bank. [Internal only; requires College login]

All employment income must be taxed at source, but in some limited circumstances it is possible to pay individuals who provide services which are not akin to employment without tax deduction.  See Contractual and payment arrangements for freelance workers: non-payroll fees procedures on the Finance Knowledge Bank. [Internal only; requires College login]