Privacy Notice

Privacy notice for the Grantham Institute and Undaunted newsletters

Data We Collect

If you opt-in to receiving the Newsletter, we will ask for the following categories of personal data:

• Your first name, surname, e-mail address, job title, organisation, sector and areas of interest

Legal Basis for Processing

Our legal basis for processing your personal data for the purposes of sending you the Newsletter via email is based on your consent. In giving your consent to receiving the Newsletter via email you are giving us permission to process your personal data.

You may withdraw consent at any time by clicking unsubscribe on any Newsletter email or by emailing the College directly at grantham@imperial.ac.uk.

Sharing your personal information

We may share your personal data with service providers who assist the College in the preparation, distribution and/or administration related to the Newsletter. Our legal basis for sharing your data in this way is that it is necessary for our legitimate interest in providing you with the Newsletter.

All our service providers are required to take appropriate security measures to protect your personal information in line with data protection laws. We do not allow our service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

Some service providers may process your personal information outside the European Economic Area. Where this is the case, you can expect a similar degree of protection in respect of your personal information and your personal information will only be transferred where the transfer is permitted under the law.

In order to ingather your personal data and distribute the Grantham Institute Weekly Update and Undaunted Innovation Newsletter we use the following third party providers:

Microsoft Dynamics: MS Dynamics is a CRM system that institutes and departments across Imperial College London use for email distribution of newsletters to our subscribers. Dynamics data is not shared with Microsoft for this purpose. MS Dynamics data is stored in the United Kingdom.

We will not share your information with anyone, unless where required by law, where it is necessary to administer our relationship with you or where we have another legitimate interest in doing so.

Keeping your personal information

When you unsubscribe from the Grantham Institute Weekly Update or Undaunted Newsletter your personal information in Imperial's MS Dynamics database will be updated to reflect this change. You will remain in our database and subscribed to any additional newsletters you receive from Imperial College London. If you wish to be removed completely from our records please contact us directly at grantham@imperial.ac.uk and our team will be able to action this.

Automated Processing and Decision Making

Your data shall not be subject to any automated processing or decision making giving rise to legal consequence.

Your rights

You have the right to:

receive a copy of the information we hold about you in a reasonable format specified by you, including for the purpose of transferring that data to another data controller;

request us to erase your personal data or object to our processing of your personal data;

request your information be changed if you believe it was not correct at the time you provided it;

unsubscribe and have your information deleted if you no longer want to receive the Newsletter.

If you are not satisfied with how we are processing your personal data, you can raise a concern with the Information Commissioner: www.ico.org.uk

If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this information, please contact our Data Protection Officer at:

Imperial College London
Data Protection Officer
Exhibition Road
Faculty Building Level 4
London SW7 2AZ

e-mail: dpo@imperial.ac.uk