In order to process the payroll on time, and to ensure that staff are paid correctly, please send all relevant documents in accordance with the following timetable. If information is ready earlier, please submit it as soon as it is available.
Click here for the deadline dates for the monthly staff cost distribution journals.
| Month | Deadline to HR for:1 - salary payments and contractual changes |
Deadline to Payroll for2 - zero hours, overtime claims & new starter documentation |
Date pay credited to bank account |
|---|---|---|---|
| January 2025 | 17:00, 20 December 2024 | 17.00, 10 January 2025 | 24 January 2025 |
| February 2025 | 17.00, 3 February 2025 | 17.00, 10 February 2025 | 24 February 2025 |
| March 2025 | 17.00, 3 March 2025 | 17.00, 10 March 2025 | 24 March 2025 |
| April 2025 | 17.00, 28 March 2025 | 17.00, 4 April 2025 | 24 April 2025 |
| May 2025 | 17.00, 2 May 2025 | 17.00, 9 May 2025 | 23 May 2025 |
| June 2025 | 17.00, 3 June 2025 | 17.00, 10 June 2025 | 24 June 2025 |
| July 2025 | 17.00, 3 July 2025 | 17.00, 10 July 2025 | 24 July 2025 |
| August 2025 | 17.00, 1 August 2025 | 17.00, 8 August 2025 | 22 August 2025 |
| September 2025 | 17.00, 3 September 2025 | 17.00, 10 September 2025 | 24 September 2025 |
| October 2025 | 17.00, 3 October 2025 | 17.00, 10 October 2025 | 24 October 2025 |
| November 2025 | 17.00, 3 November 2025 | 17.00, 10 November 2025 | 24 November 2025 |
| December 2025 | 17.00, 2 December 2025 | 17.00, 9 December 2025 | 23 December 2025 |
| January 2026 | 17.00, 2 January 2026 | 17.00, 9 January 2026 | 23 January 2026 |
- Note 1: This deadline is the latest date that department must submit requests for salary payments and amendments such as new contract requests, contract extensions, change of working hours, maternity, unpaid leave, leavers. Potential changes related to other processes (such as pay relativity, promotions, bonuses etc.) must follow timetables published elsewhere on the HR website.
- Note 2: This deadline is the latest date that departments must submit timesheets for zero-hours workers, overtime claims and new starter documentation.
- Note 3: The deadlines in December are slightly earlier than normal due to bank holidays and university closure days