Help and FAQs

No, a separate application is required for each position.

No, if you were unsuccessful in a previous application for a specific job number, reapplying will not be considered.

Yes - click the "Save Progress" button at the bottom of the application page to return to your application any time before the closing date. Please note that application pages time out after 30 minutes of inactivity, so saving your progress is recommended if you need a break.

No, once you've submitted your application, it cannot be changed. You also cannot submit a second application for the same job. If you need to correct something crucial, please email support.jobs@imperial.ac.uk.

Yes, you can withdraw your application through the candidate portal. The portal link is included in your application submission acknowledgment email. Please note that only submitted applications appear in the portal, and while we strive to update all candidates on outcomes, the portal itself does not display them.

To apply, go to the job advert page, where you'll find a link to the job description. Click the "Apply Now" button to start the online application process.

You can create customised job alerts based on your preferred criteria. Click the "Manage Job Alerts" button and select filters such as Faculty/Department, Job Type, Salary, Location, and Contract Type to receive relevant notifications.

After submitting your application, you'll receive an acknowledgment email with a copy of your completed application and job summary attached. This email may take up to two hours to arrive—remember to check your junk or spam folder.

Please contact support.jobs@imperial.ac.uk, and they will update your application with your new email address.

Our FAQs cover common queries, but if you still need help, please raise a request. To assist us in resolving your issue quickly, please include:

• Job reference number (found at the top of the job advert)
• Web browser (e.g., Google Chrome, Microsoft Edge)
• Operating system (e.g., Windows 10, macOS)
• A brief description of the issue

Please note: We do not accept CVs or applications via this route. For vacancy-specific queries, please use the contact details listed on the job advert.

Positions will come to a close at 11.59pm on the set closing date.

Only individuals with an Imperial staff login can access the internal jobs page. This page includes vacancies open to both internal and external candidates, as well as roles exclusively available to Imperial employees initially. Candidates with Imperial single sign-on can apply via this page.

Interviews are conducted by a panel of at least two people, usually including the line manager. If selected for an interview, you’ll receive detailed instructions, including whom you’ll meet, what to bring (e.g., proof of right to work in the UK), and whether additional selection methods, such as a presentation or skills test, will be used.

If your interview is conducted remotely, you will receive a separate calendar invite with a video call link. Interview slots are allocated on a first-come, first-served basis, and interviews are typically held during UK business hours (9:00 AM – 5:00 PM). After your interview, you will be contacted with the outcome as soon as possible. Feedback is available upon request.

Once the vacancy has closed, the selection panel reviews all applications against the Person Specification criteria. Shortlisted candidates are then invited for an interview. If you are not shortlisted, you will be notified by email.

Applications are typically reviewed after the closing date. While we aim to provide an update within two weeks, this can sometimes take longer due to application volume and selection panel availability. All candidates will be contacted via email, so check your spam/junk folder regularly.

Due to the high volume of applications, we regret that we cannot provide feedback to candidates who are not shortlisted. However, where possible, we endeavour to support existing staff with constructive feedback.

There is a designated section in the application form for adjustment requests. If invited to an interview, you will also have the opportunity to inform the recruiter of any additional accommodations needed.

Please note: Adjustments must be requested in advance, as we cannot retroactively alter completed stages of the recruitment process.

As a Disability Confident employer, we are committed to:

• Attracting and recruiting disabled applicants
• Ensuring an inclusive and accessible recruitment process
• Offering interviews to disabled candidates who meet the minimum criteria

Providing reasonable adjustments throughout the recruitment process

You can suggest any reasonable adjustment that you will need to fully show your potential. These may include (but are not limited to):

• Wheelchair access
• Sign language interpreters
• Induction loops
• Braille or large print materials
• Personal support
• Keyboards for written tests
• Additional time for assessments
• Accessible parking
• Assistance with transportation
• Rest breaks during interviews

If your role involves research at PhD level or above in specific fields and you are not from an ATAS-exempt country, you may need an ATAS certificate before Imperial can issue a Certificate of Sponsorship for your visa application. Our Staff Compliance Team will assess this after you have been offered a position.

Yes, but eligibility depends on the role.

If you meet the job’s Person Specification and believe it is eligible for sponsorship, we encourage you to apply. The selection process is based solely on merit, and visa status plays no role in hiring decisions. However, any job offer will be conditional on right-to-work verification and suitable visa permissions.

For further details, check the UKVI Skilled Worker visa guidance, Appendix Eligible Occupations, or our online immigration resources.