Privacy Policy

Privacy Notice

Institute for Molecular Science and Engineering Privacy Policy 

Last Updated: 31 January 2024 

The Institute for Molecular Science and Engineering (referred to as "IMSE," "we," "us," or "our") is committed to safeguarding the privacy of individuals who interact with our organisation. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you engage with our services, website, events, and communications. 

By using our services, you consent to the practices described in this Privacy Policy. Please read this policy carefully and contact us if you have any questions or concerns regarding your personal information. 

  1. Information We Collect

IMSE may collect the following types of personal information: 

1.1. Information You Provide: This includes information you voluntarily provide when contacting us, registering for events, subscribing to our newsletters, and participating in our programs. This information may include your name, contact details, academic/professional history, and areas of interest. 

1.2. Automatically Collected Information: When you visit our website, we may collect certain information automatically, such as your IP address, browser type, and the pages you visit. 

  1. How We Use Your Information

IMSE may use your personal information for the following purposes: 

2.1. Communication: To respond to your inquiries, provide you with information, and send you updates, newsletters, and event invitations. 

2.2. Academic and Research Programs: To process applications and administer academic and research programs. 

2.3. Analytics: To analyse website usage and improve our services. 

2.4. Legal Compliance: To comply with legal obligations and requests. 

  1. Sharing Your Information

IMSE may share your personal information with: 

3.1. Service Providers: Third-party service providers who assist us in hosting our website, providing IT services, or delivering newsletters. 

Microsoft Dynamics: MS Dynamics is a CRM system that institutes and departments across Imperial College London use for email distribution of newsletters to our subscribers. Dynamics data is not shared with Microsoft for this purpose. MS Dynamics data is stored in the United Kingdom. 

3.2. Academic and Research Partners: When necessary for academic programs, research, or event collaborations. 

3.3. Legal Requirements: To comply with legal requests and regulations. 

We will not share your information with anyone, unless where required by law, where it is necessary to administer our relationship with you or where we have another legitimate interest in doing so. 

  1. Your Choices

You have the following choices regarding your personal information: 

4.1. Access and Correction: You have the right to access and correct inaccuracies in your personal information. You have the right to receive a copy of the information we hold about you in a reasonable format specified by you, including for the purpose of transferring that data to another data controller. You can do this by contacting us. 

4.2. Unsubscribe: You can unsubscribe from our communications at any time by using the opt-out mechanisms provided in our emails or contacting us directly. 

4.3 Erase: You have the right to request us to erase your personal data or object to our processing of your personal data; 

  1. Security

IMSE employs appropriate security measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. 

  1. Retention

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by applicable laws. 

  1. Changes to this Privacy Policy

IMSE may update this Privacy Policy from time to time to reflect changes in our practices or for legal or regulatory reasons. We will notify you of significant changes through our website or other communication channels. 

  1. Contact Us

If you have questions or concerns about this Privacy Policy or how your personal information is handled, please contact us at: 

Imse@imperial.ac.uk  

Your privacy is important to us, and we are committed to protecting your personal information in accordance with applicable privacy laws and regulations. Thank you for entrusting your information to the Institute for Molecular Science and Engineering.