To enable JRO Contracts teams to get to work promptly on a contract request, certain key pieces of information are required. See below for brief checklists of what is likely to be required for different contract types:

  • New contracts with funding INTO the College
  • New contracts with funding OUT of the College
  • New contracts with NO funding
  • Amendments to existing agreements.

A contract request form is currently in development, which will help gather information at a single point of application.

Request form particulars:

Funding INTO the College

Please be prepared to supply the following information:

Funder
  • Name of funder/originating funder
  • Funder contact details
  • InfoEd number and/or project account number (if applicable)
Project description
  • Title of the project
  • Provide work description/funding application (or protocol)
  • Project start date / end date
  • Conflict of interests?
  • Is the project clinical or non-clinical?
  • Name of clinical sponsor
  • Provide copy of ethics application
  • Have you received regulatory approvals?
Third party involvement (Funding IN)
  • Name/contact details for co-funding third party(ies)
  • Associated InfoEd no.
  • Name and contact details for each third party
  • providing in-kind contribution
  • Describe in-kind contribution provided
  • Name and contact details for third parties
  • undertaking any aspects of the project, for example
  • as collaborators, subcontractors or consultants?
  • Provide a description of the work and/or budget
Project outcomes (Funding IN)
  • What are the expected outcomes?
  • College background IP / Third party IP / Other
  • Relevant IP held by PI?
  • Links to other contracts or existing relationships?
Funding FROM the College

Please be prepared to supply the following information:

Funder
  • Name of funder/originating funder
  • Funder contact details
  • InfoEd number and/or project account number (if applicable)
Project description
  • Title of the project
  • Provide work description/funding application (or protocol)
  • Project start date / end date
  • Conflict of interests?
  • Is the project clinical or non-clinical?
  • Name of clinical sponsor
  • Provide copy of ethics application
  • Have you received regulatory approvals?
Collaborators (scope of work) (Funding OUT)
  • Name and contact details for third parties undertaking any aspects of the project, for example as collaborators, subcontractors or consultants?
  • Provide a description of the work and/or budget
Project outcomes (Funding OUT)
  • College background IP / Third party IP / Other
  • Relevant IP held by PI?
  • Links to other contracts or existing relationships?
  • Held discussions with collaborators about IP?
  • Publishing arrangements?
No funding

Please be prepared to supply the following information, depending on the type of contract required:

Non-funded contract options
1. Confidentiality; 2. MTA-Out; 3. Collaboration; 4. Drug/equipment supply; 5. Data transfer; 6. Heads of terms / Memorandum of Understanding; 7. Other
 
1. Confidentiality
  • Purpose of the confidentiality agreement?
  • Which parties are disclosing information?
  • What information is being disclosed?
  • Are we free to disclose such information?
2. MTA-Out
  • Description and location of material to be provided
  • Materials from a research grant or contract?
  • Name of funder
  • Purpose for which the recipient needs the materials
  • Regulatory approvals: project sponsor?
  • Does ethics approval allow transfer to third parties?
  • Are there any restrictions?
  • Expect recipient to pay for preparation/shipping?
  • Expect specific reports or data from the recipient?
3. Collaboration
  • Title of project and description of work
  • Who is funding our part of the project?
  • List name and contact details for each collaborator
  • Expected project outcomes (eg IP, data and similar)
  • What are the timelines / reporting requirements?
4. Drug/equipment supply
  • Provide supplier name and contact details
  • What is being provided?
  • Used for marketed purpose or different indication?
5. Data transfer
  • Description of data to be provided
  • Data generated from a research grant or contract?
  • Name of funder
  • Purpose for which the recipient needs the data
  • Regulatory approvals: Who is the project sponsor?
  • Does ethics approval allow transfer to third parties?
  • Are there any restrictions?
  • Expect specific reports or data from the recipient?
6. Heads of terms/MoU
  • Name/contact details of parties
  • Duration of agreement/project
  • Specify tasks/contributions/IP/publication
7. Other
  • Free text to supply details
 
Amendment or extension to an existing contract

Please be prepared to supply the following information:

  • Who is party to the agreement?
  • InfoEd number of amendment/extension
  • Details of proposed amendment
Contracts teams

Contracts teams