2 researchers looking at a film

Imperial has adopted a risk-based application process ensuring that research is submitted to a suitable level of review based on the level of risk posed. The research ethics risk checklist [Word] can help determine whether your research is considered low or high risk.

 


Step 1 - Prepare Worktribe application

You will need to follow the application steps by accessing Worktribe and creating an ethics application which will need to be approved by your Supervisor (if you are a student) and the Head of Department. Please note, this system has an inbuilt application form, the documents listed below must completed and attached to the “documents” tab.

Staff and students will need to be set up on the Worktribe system to create ethics applications. Please email the Worktribe Admin mailbox to request the ability to create ethics applications. If you are funded by a research grant, please ask your supervisor for the research grant P number, and provide the P number in your email.

If your application concerns pedagogic research study please follow the Educational Ethics Review Process (EERP).

Please refer to the guidance documents: Worktribe Guidance Applicant [Word] and the Applicant Worktribe Quick Guide [Word].

Worktribe Guidance HoD [Word] also applicable to Supervisors of student ethics application.


Step 2 - Prepare appropriate documents

Prepare the appropriate documents for your application according to your research type:

  • Health-related studies need to complete the ICREC documentation
  • Non-health-related studies need to complete the SETREC documentation

To ensure you are submitting the correct documents, you can consult the Research Ethics application checklist [Word].

Please also submit any other participant facing documentation. This includes surveys, semi-structure interview guides and focus group topic guides. In addition, any recruitment materials (e.g. posters, invitation e-mails, social media adverts) need to be submitted. All documents need a version/date added.

The Committee guidance is useful to refer to for completing an ethical application.

 

Additional steps


Please note: after being approved, there are a number of responsibilities that you will need to maintain - find out more about these on the post-approval responsibilities page.

General enquiries


Ethics and Research Governance Coordinator
Dr Thomas Lewis

+44 (0)20 7594 9456