If you cannot find the information you require on this page, please contact the Institutional Events team by emailing events@imperial.ac.uk. one of the team will get back to you within 5 working days.
Microsoft Teams is supported by the College and staff should consider using this software for any virtual events. There are three types of virtual event that can be run through Microsoft Teams.
Microsoft Teams Meetings can host up to 300 attendees including external attendees. Teams Meetings are participatory in nature and allow more interaction between attendees and any presenters. An example of a physical equivalent would be a panel discussion or seminar.
Recommended for:
- Seminars
- Conferences
- Panel discussions
- Meetings
- Training sessions
Microsoft Teams Town Halls can have up to 20,000 attendees. Town Halls are an extension of Microsoft Teams Meetings allowing a broadcast style event led by presenters/organisers. The audience views content shared by these organisers. An example of a physical equivalent would be a public lecture.
Recommended for:
- Lectures
- Video streaming followed by Q&A
- Conferences/seminars with large audiences
For guidance on running a successful public event at Imperial please visit our Running an event page.
Request access to schedule a Town Hall event
Microsoft Teams Webinars
For the ability to run a webinar, which is more like a normal Teams meeting, but with greater audience control and with a registration form, please complete the Webinar request form.
How to run a virtual event
Below are some helpful pointers for Event Organisers to help you create a professional and smooth running virtual event.
How to run a virtual event
- Equipment
- Preparing for your event
- Guest experience
- At the start of the event
- During your event
- Closing your event
Frequently asked questions
- Who will run my event for me?
- Do I need to use Campus Services to run a public live event?
- How many Producers do I need for a Live Event?
- How do I make my event look good?
- How do guests attend my virtual event?
- How do I register my guests?
- Can external guests attend my virtual event?
- Do my guests need to have the Microsoft Teams app?
- Can my guests dial in?
- How do I run a Q&A on Microsoft Teams?
- Can I run breakout sessions?
- Can non-Imperial people present during my event?
- Can I show pre-recorded content?
- Can I live stream the event onto YouTube or another social media platform?
- Do I need to request permission for each public event I want to run?