To enable JRO Contracts teams to get to work promptly on a contract request, certain key pieces of information are required. See below for brief checklists of what is likely to be required for different contract types:
- New contracts with funding INTO the College
- New contracts with funding OUT of the College
- New contracts with NO funding
- Amendments to existing agreements.
A contract request form is currently in development, which will help gather information at a single point of application.
Request form particulars:
- Funding INTO the College
- Funding FROM the College
- No funding
- Amendment or extension to an existing contract
Funding INTO the College
Please be prepared to supply the following information:
Funder
- Name of funder/originating funder
- Funder contact details
- InfoEd number and/or project account number (if applicable)
Project description
- Title of the project
- Provide work description/funding application (or protocol)
- Project start date / end date
- Conflict of interests?
- Is the project clinical or non-clinical?
- Name of clinical sponsor
- Provide copy of ethics application
- Have you received regulatory approvals?
Third party involvement (Funding IN)
- Name/contact details for co-funding third party(ies)
- Associated InfoEd no.
- Name and contact details for each third party
- providing in-kind contribution
- Describe in-kind contribution provided
- Name and contact details for third parties
- undertaking any aspects of the project, for example
- as collaborators, subcontractors or consultants?
- Provide a description of the work and/or budget
Project outcomes (Funding IN)
- What are the expected outcomes?
- College background IP / Third party IP / Other
- Relevant IP held by PI?
- Links to other contracts or existing relationships?
Funding FROM the College
Please be prepared to supply the following information:
Funder
- Name of funder/originating funder
- Funder contact details
- InfoEd number and/or project account number (if applicable)
Project description
- Title of the project
- Provide work description/funding application (or protocol)
- Project start date / end date
- Conflict of interests?
- Is the project clinical or non-clinical?
- Name of clinical sponsor
- Provide copy of ethics application
- Have you received regulatory approvals?
Collaborators (scope of work) (Funding OUT)
- Name and contact details for third parties undertaking any aspects of the project, for example as collaborators, subcontractors or consultants?
- Provide a description of the work and/or budget
Project outcomes (Funding OUT)
- College background IP / Third party IP / Other
- Relevant IP held by PI?
- Links to other contracts or existing relationships?
- Held discussions with collaborators about IP?
- Publishing arrangements?
No funding
Please be prepared to supply the following information, depending on the type of contract required:
Non-funded contract options
1. Confidentiality; 2. MTA-Out; 3. Collaboration; 4. Drug/equipment supply; 5. Data transfer; 6. Heads of terms / Memorandum of Understanding; 7. Other
1. Confidentiality
- Purpose of the confidentiality agreement?
- Which parties are disclosing information?
- What information is being disclosed?
- Are we free to disclose such information?
2. MTA-Out
- Description and location of material to be provided
- Materials from a research grant or contract?
- Name of funder
- Purpose for which the recipient needs the materials
- Regulatory approvals: project sponsor?
- Does ethics approval allow transfer to third parties?
- Are there any restrictions?
- Expect recipient to pay for preparation/shipping?
- Expect specific reports or data from the recipient?
3. Collaboration
- Title of project and description of work
- Who is funding our part of the project?
- List name and contact details for each collaborator
- Expected project outcomes (eg IP, data and similar)
- What are the timelines / reporting requirements?
4. Drug/equipment supply
- Provide supplier name and contact details
- What is being provided?
- Used for marketed purpose or different indication?
5. Data transfer
- Description of data to be provided
- Data generated from a research grant or contract?
- Name of funder
- Purpose for which the recipient needs the data
- Regulatory approvals: Who is the project sponsor?
- Does ethics approval allow transfer to third parties?
- Are there any restrictions?
- Expect specific reports or data from the recipient?
6. Heads of terms/MoU
- Name/contact details of parties
- Duration of agreement/project
- Specify tasks/contributions/IP/publication
7. Other
- Free text to supply details
Amendment or extension to an existing contract
Please be prepared to supply the following information:
- Who is party to the agreement?
- InfoEd number of amendment/extension
- Details of proposed amendment