Schedule of study

Month 13 (Oct)

Annual Registration
All students are required to enrol each year at the start of session. They will get a prompt email from Student Records. We encourage you to enrol as soon as possible using the My Imperial student portal.

Month 24 (September)

24th Month Late Stage Review
This should be submitted by the end of the second year. You will need to submit the completed and signed forms on Blackboard.

• Guidance notes - 24 M
• Memo - 24M
• Proforma - 24M LSR

Academic Mentor

In addition to your supervisor*, all students must have an academic mentor. The main role of the academic mentor is a pastoral one. It is not intended that the academic mentor should act as a second supervisor or co-supervisor. Each research community has one academic member of staff assigned as an academic mentor for all the PGR students in the community.  A list of academic mentors is available here. Your academic mentor will be sending you an email (if they haven’t already done so) and you should feel free to contact them at any point during your time here.

* Note that some students will have more than one supervisor because their research area is interdisciplinary and requires more than one specialist to be involved with the project. In this case there usually is a primary supervisor and a secondary supervisor.

In addition there is the Departmental PG welfare Tutor, Prof Jerry Chittenden, whose role it is to resolve any welfare issues in confidence that cannot be dealt with at community level.

PGR Mentoring form‌

General

All students are required to enrol each year at the start of session. They will get a prompt email from Student Records. We encourage you to enrol as soon as possible using the My Imperial student portal.

PhD Exam Entry

All candidates must enter for examination at least four months prior to thesis submission. 

To enter for examination, candidates should refer to the Examination Entry milestone visible in the Research Degree Milestones tile in My Imperial, where you will be asked to provide details relating to your research topic, thesis title and expected date of submission. 

Your main supervisor will be asked to nominate examiners for your thesis, in accordance with the College's Procedure for Appointment of Examiners for Research Degrees.

The examination entry details and the examiner nominations will then be considered by the Director of Postgraduate Studies. Upon their approval, the examination entry will be processed by the Assessment Records Team and you will receive written notification via email once your entry to examination is confirmed. 

Please note that candidates must submit their thesis by the given deadline displayed via My Imperial, regardless of the status of the examination entry paperwork. 

The forms can be found within the Research Degrees website at http://www.imperial.ac.uk/student-records-and-data/for-current-students/research-degrees/examination-information/

Month 25 (Oct)

Annual Registration
All students are required to enrol each year at the start of session. They will get a prompt email from Student Records. We encourage you to enrol as soon as possible using the My Imperial student portal.

Month 31 (April)

Thesis Progress Review
This is your third-year progress report, and is due by the end of month 34 (July). Please send the completed forms to Loli Sanchez

Month 35 (Aug)

Writing Up Status

Students who wish to retain access to College facilities whilst writing up their thesis may register for a 12-month writing up period.  Students will then be awarded “writing up status.”

Please read the Writing Up Procedure Guidance notes [pdf], and return a completed Writing Up Status and send it to the PG Office l.sanchez@imperial.ac.uk.

Students will be eligible, where appropriate, for Council Tax exemption if they were registered as full time students immediately prior to going on to writing up.

Please note:

• To be eligible to register as a writing up student, a research student must have met the minimum registration requirements, completed all experimental and programming work, and be able to demonstrate that they are in a position to submit the thesis within 12 months.
• To be considered eligible for entry to writing up, students must have successfully completed the progression milestone requirements for their registered programme of study. This includes both the Early-Stage Assessment and Late-Stage Review, where applicable. 
• As part of the Progress Review, students should submit a timetable of remaining work for review, which must be recommended by the Main Supervisor and approved by the Director of Postgraduate Studies (or nominee), who will confirm that the Progress Review milestone has been completed. 
• Students are expected to submit their Exam Entry Form through their MyImperial no later than 4 months prior to their expected submission date.
• The Writing Up registration procedure cannot exceed 12 months and should usually follow immediately after the end of the student’s normal registration period.

Students who do not need or wish to register for the writing up procedure at the end of their standard research period (3 years) will need to contact us and if necesary register paying a further registration fee. 

If the student is an international student, there may be visa implications.  They should contact the International Student Support Office for further advice.

Writing Up Status

ACADEMIC MENTOR

In addition to your supervisor*, all students must have an academic mentor. The main role of the academic mentor is a pastoral one. It is not intended that the academic mentor should act as a second supervisor or co-supervisor. Each research community has one academic member of staff assigned as an academic mentor for all the PGR students in the community.  A list of academic mentors is available here. Your academic mentor will be sending you an email (if they haven’t already done so) and you should feel free to contact them at any point during your time here.

* Note that some students will have more than one supervisor because their research area is interdisciplinary and requires more than one specialist to be involved with the project. In this case there usually is a primary supervisor and a secondary supervisor.

In addition there is the Departmental PG welfare Tutor, Prof Jerry Chittenden, whose role it is to resolve any welfare issues in confidence that cannot be dealt with at community level.

PGR Mentoring form‌

Month 37 (Oct)

Annual Registration
All students are required to enrol each year at the start of session. They will get a prompt email from Student Records. We encourage you to enrol as soon as possible using the My Imperial student portal.

Month 42 (March)

Thesis Progress Review
Students who register for a fourth year are required to submit an additional thesis progress review.  Please send your completed forms to Loli Sanchez

• Memo - 42M
• Proforma - 42M

Month 44 (May) 

Deadline for PhD Exam Entry

All candidates must enter for examination at least four months prior to thesis submission through their My Imperial. 

To enter for examination, candidates should refer to the Examination Entry milestone visible in the Research Degree Milestones tile in My Imperial, where you will be asked to provide details relating to your research topic, thesis title and expected date of submission. 

Your main supervisor will be asked to nominate examiners for your thesis, in accordance with the College's Procedure for Appointment of Examiners for Research Degrees.

The examination entry details and the examiner nominations will then be considered by the Director of Postgraduate Studies. Upon their approval, the examination entry will be processed by the Assessment Records Team and you will receive written notification via email once your entry to examination is confirmed. 

Please note that candidates must submit their thesis by the given deadline displayed via My Imperial. 

All the information on Thesis Submission, Vivas and Awards can be found at Thesis Submission.

Month 46 (July)

Late Entry Case

A late case for late submission must be made using the relevant form.  The case should be sent to the Director of Postgraduate Studies for approval and then to be considered by the Graduate School.  Complete all the fields on the form below which is also available from https://www.imperial.ac.uk/student-records-and-data/for-current-students/research-degrees/administration/.

Late Entry Case

Month 48 (Sep) 

DEADLINE FOR THESIS SUBMISSION
Full-time students should submit their thesis within 48 months of initial registration. Official interruptions of study are taken into account in calculating the 48 months. Part-time students should normally submit within 96 months (48 months prior for those that registered prior to October 2021). 

ACADEMIC MENTOR

In addition to your supervisor*, all students must have an academic mentor. The main role of the academic mentor is a pastoral one. It is not intended that the academic mentor should act as a second supervisor or co-supervisor. Each research community has one academic member of staff assigned as an academic mentor for all the PGR students in the community.  A list of academic mentors is available here. Your academic mentor will be sending you an email (if they haven’t already done so) and you should feel free to contact them at any point during your time here.

* Note that some students will have more than one supervisor because their research area is interdisciplinary and requires more than one specialist to be involved with the project. In this case there usually is a primary supervisor and a secondary supervisor.

In addition there is the Departmental PG welfare tutor, Prof Jerry Chittenden, whose role it is to resolve any welfare issues in confidence that cannot be dealt with at community level.

PGR Mentoring form‌