Welcome Ambassadors

Applications are closed

Applications for the 2023 Welcome Ambassador scheme have now closed. We will not be able to consider any new applications from this point.

Welcome is the time of year where we welcome new undergraduate and postgraduate students to the Imperial community. Following a big post-Covid return to in-person Welcome last year, Welcome 2023 will once again feature multiple events such as talks and fairs, support for thousands of students to move into halls of residence, and taking over campus for the season to make new students feel special.

Delivering this is a massive undertaking, and we rely on the support of members of the Imperial community – staff volunteers and paid students – to help in the effort as part of our Welcome Ambassador scheme. Welcome Ambassadors provide on-the-ground support to deliver the programme of events, help students around campus, and assist Hall teams in the move in effort. 

There are a number of different types of role available across different locations. You can find out all about the roles below.

What opportunities are there to get involved?

Move-in weekend

Would you like to help incoming Undergraduate students start their journey in London? Our Halls of Residence are welcoming in over 3,000 students into their new homes for the year and you can be there to welcome them in on their first day. We have Halls of Residences across locations in London that need your enthusiasm and help over move-in weekend! Be prepared and comfortable for some heavy lifting, as you'll also be helping students move their stuff into their new home.

When? Thursday 28 September - Saturday 30 September 

Where? South Kensington, North Acton, Paddington

Event support

The College is organising a number of events to help students settle in and provide information that will set them up for their time at Imperial - from the President's Welcome talk, to networking events, to our Discover Imperial Fair. Welcome Ambassadors will provide general on-the-ground event support including ushering, crowd control and event set-up. Event supporters may also help to host events to give a friendly student-led experience to incoming students.

When? Saturday 30 September - Monday 2 October

Where? South Kensington

Welcome Hub

Campus can feel like a big, confusing place and things can be quite difficult and overwhelming in your first week. To help students out around campus over Welcome Week, we'll have a Welcome Hub team comprising roamers around the South Kensington campus as well as specific information points (including the Student Hub on Level 3 of Sherfield) offering support to students. As a member of the team, you’ll either be a roamer or stationed at an information point to provide practical information to students who need help, provide guidance to students to navigate the Imperial website and MyImperial, and have friendly conversation with ones who look alone.

When? Saturday 30 September - Friday 6 October

Where? South Kensington

How do I take part?

We're looking for friendly, approachable, and enthusiastic members of the Imperial community to take part in the Welcome Ambassador scheme. For students, this is your way to give back to the community while earning some extra cash. For staff, this is your opportunity to interact with students after long periods of distance. 

To be eligible to be a Welcome Ambassador, you must either be:

  • a current undergraduate or postgraduate student who will be returning for the 2023/24 academic year, or
  • a member of professional, technical, operational, or academic staff.

Sound like something you want to be part of? Here's how you can take part:

  1. Download and read the detailed information about the roles and eligibility in the Welcome Ambassador Scheme 2023 - Information Pack.
  2. Consider the available roles, responsibilities and decide if you want to take part
  3. Fill in the Welcome Ambassador Application Form (for both student part-time paid and staff volunteer roles)
  4. Submit before the deadline of 09:00 on Tuesday 1st August

You will hear about the outcome of your application in the week commencing 14th August. Student Ambassadors will be required to conduct a right to work check with the Imperial Casual Worker team, and submit timesheets via the Imperial Casual Worker app (more information can be found on the Imperial Casual Worker pages).

Any questions? Contact us: welcome-to-imperial@imperial.ac.uk