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Review & Consultation

Consultation

All of the College Space Sharing policies have been developed with extensive input of students and staff with specialist area knowledge, before being made available for College-wide comment via the Staff Briefing , as well as other channels.

There are currently no policies open for consultation at the moment. When policies are open for consultation, they will be made available on this page and publicised through internal student and staff communication channels.

Policy Development & Review

Once policies have been approved by the Provost's Board, they are published on this site and will be reviewed annually, in November, or when requested by the Provost's Board. College members are welcome to comment on these any time, via the contact button above. Further information about the development of each policy can be found below.

Space Policy Framework Development

Summary of the table's contents
Item	When	Method
Policy updates	August 2019	Policy currently live. Next revision window commences in spring 2020.
Approval by Provost's Board	November 2016	Presentation to the Provost's Board.
College-wide consultation	October 2016	Invitation via Staff Briefing to visit webpage and send email feedback.
Faculty Committees	September - October 2016	Presentations at Faculty Committees: Business School Management Board Faculty of Natural Sciences Faculty Management Committee School of Professional Development Education Committee Faculty of Natural Sciences Education UG Sub-Committee Faculty of Medicine Board
ICU consultation	September 2016	Meeting with ICU officers
Heads of Department and Department Operating Managers feedback	August 2016	Via email.
Space Programme Board feedback	July 2016	Presentation at July Space Board, with feedback via email.
ICU initial consultation	July 2016	Formal briefing and workshop (90 mins).
Policy work overview, consultation approach	May 2016	VPAGE committee.
Input from subject matter experts	May - July 2016	Series of 1-2-1 discussion to scope policy items and objectives.
Informal briefing held with Directors and Officers	May - June 2016	Series of 1-2-1 informal briefing sessions.
Informal briefing held with Faculty Operating Officers	May - June 2016	Informal briefing.

Space Sharing Policy Development

Summary of the table's contents
Item	When	Method
Policy updates	August 2019	Policy currently live. Next revision window commences in spring 2020.
Approval by Provost's Board	December 2016	Presentation to the Provost's Board.
College-wide consultation	November 2016	Invitation via Staff Briefing to visit webpage and send email feedback (received 225 page views).
Cascade to Directors of service & DOMS	November 2016	Email cascade to Directors of Service and Department Operating Managers.
Clubs & Societies survey	November 2016	Invitation to online survey via weekly email to Clubs & Socs, which received 126 responses.
Clubs & Societies Board	November 2016	Presentation at Clubs & Societies Board.
Faculty of Medicine consultation	October 2016	One-one meeting to understand FoM requirements.
Shared space demand prioritisation working group	October - November 2016	Workshop series with subject matter experts.
Faculty Committees	September - October 2016	Presentations at Faculty Committees: VPAGE Business School Management Board Faculty of Natural Sciences Faculty Management Committee School of Professional Development Education Committee Faculty of Natural Sciences Education UG Sub-Committee Faculty of Medicine Board
Space Programme Board feedback	October 2016	Presentation at October Space Board meeting.

Academic Timetabling Policy Development

Summary of the table's contents
Item	Date	Method
Final Approval by Provost's Board	February 2017	Updated presentation to the Provost's Board.
Provisional Approval by Provost's Board	December 2016	Presentation to the Provost's Board. The Board provisionally approved the policy, pending closing of the feedback loop with departments.
College-wide consultation	November 2016	Invitation via Staff Briefing to visit webpage and send email feedback (received 214 unique page views).
Cascade to Education Officers & Timetabling Users Group	November 2016	Email cascade.
Lecturer 'Voice of' interviews	October - November 2016	One-one meetings with 21 academics and timetabling experts from each Faculty, representing undergraduate, post-graduate taught and MRES courses.
Student 'Voice of' focus groups	October - November 2016	Faculty of Medicine focus group Cross-faculty Central Library 'pop-up'
ICU strategy survey	October - November 2016	Questions related to academic timetabling inserted into the ICU strategy survey sent to students, which received 353 responses.
Timetabling, contingency provision & shared space allocation working group	October 2016	Workshop series with subject matter experts.
Voice of incoming students	October 2016	Timetabling stand at I-Connect Welcome Week event, gathering over 200 students' opinions of their timetable.
Faculty Committees	September - October 2016	Presentations at Faculty Committees: VPAGE Business School Management Board Faculty of Natural Sciences Faculty Management Committee School of Professional Development Education Committee Faculty of Natural Sciences Education UG Sub-Committee Faculty of Medicine Board
Space Programme Board feedback	October 2016	Presentation at October Space Board meeting.

Room Booking Policy Development

Item	When	Method
Policy updates	August 2019	Policy currently live. Next revision window commences in spring 2020.
Approval by Provost's Board	June 2017	Presentation to the Provost's Board.
College-wide consultation	June 2017	Invitation via Staff Briefing to visit webpage and send email feedback (174 unique page views).
In- depth meetings held with key stakeholder teams	June 2017	Meetings held with: Campus Services Director of Financial Services Corporate Events/Graduations Office of Financial Sustainability Imperial College Union Student Recruitment & Outreach
PA network survey	June 2017	Survey sent to the PA & Admin email group. 62 responses received quantifying the 'as is' room booking landscape.
Room Booking Reference Group workshops	April - June 2017	Series of three workshops, held with c.25 College members from representative teams.
Department Operating Managers drop-in	June 2017	Drop-in Q&A session.
Heads of Department and Department Operating Managers policy cascade	May 2017	Email cascade.
Space Board briefing	May 2017	Presentation and briefing for Board members.
Faculty Operating Officer briefing	May 2017	Informal briefing with FOOs.

Review & Consultation

Consultation

Policy Development & Review

Policies