Departure day is Saturday 28 June You must be packed and out of your hall by 10.00 on Saturday 28 June. It will not be possible to stay in your room beyond this time.
If you need to extend your accommodation, we have rooms available for short-term and long-term summer stays at Evelyn Gardens and Wilson House.
You are able to leave anytime before this date. Just make sure you follow all the departure procedures for your hall. You'll find details of these below.
The main things to remember are:
- Return all your keys / cards - including cupboard locks
- Take all belongings out of your room. Your room should be left as it was when you moved in. If there are items that you no longer want, look out for the reuse and recycling services that will be in your hall towards the end of term.
- Remove all rubbish. Don't leave any rubbish behind.
- Fill in the annual halls survey (Link for 2025 survey available soon)
Departure procedures for your hall
- Beit Hall
- Eastside Halls
- Evelyn Gardens
- Kemp Porter
- Parsons House
- Southside
- Wilson House
- Woodward Buildings
- Xenia
Planning ahead
Beit is a large hall, so departures can be quite busy. To help us plan ahead, we’d appreciate it if you could inform us of your departure plans:
Please fill out this departure form
The responses you give don't have to be final - any indicative information is only used for planning.
What do I need to do?
Use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Pack all your belongings; double check that nothing remains in the room.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at reception.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked.
- Empty the fridge/freezer; unwanted items will be disposed of.
- Wipe down kitchen surfaces.
Any belongings left in your bedroom, kitchen, laundry room will be disposed of on Saturday 29 June.
Further information
You will be provided with a medium peel and seal envelope that is labelled with your room number. Your mailbox key, lockable drawer key and food cupboard key all need to go into this bag and must be returned to hall supervisor’s office located in west common room.
A charge of £10.00 will be deducted for each key that is not returned.
Report any damages or defects to reception – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: beit.defects@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out.
Recycling
Please donate your unwanted items.
You can donate items you no longer need in outlets designated by reception from 13 June 2024.
- Clean clothing, shoes, bags, and textiles – in common areas.
- Non-perishable food items – in kitchens.
- Kitchen utensils will be collected in kitchens on the day of departure.
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Planning ahead
Departure day at Eastside can be quite busy. To help us plan ahead, we’d appreciate it if you could inform us of your departure plans:
Please fill out this departure form
The responses you give don't have to be final - any indicative information is only used for planning.
What do I need to do?
Please use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Pack all your belongings; double check that nothing remains in the room.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at the donation points in each building.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked.
- Empty the fridge/freezer; unwanted items will be disposed of.
- Wipe down kitchen surfaces.
Bicycles
- Remember to remove take your bicycles.
Any belongings left in your bedroom, kitchen, laundry room or bicycle store will be disposed of within 24 hours of departures.
Further information
Set of 3 keys (mailbox, lockable drawer and kitchen cupboard) should be returned to the Hall Office or a member if staff, including mailbox keys. A charge of £10.00 will be deducted for each key that is not returned. We cannot accept responsibility for keys that are not handed in to us or left in your room, with a flatmate or Warden etc.
Report any damages or defects to a member of staff – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: eastside.defects@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out.
Recycling
Please donate your unwanted items!
You can donate items you no longer need in outlets designated by the Hall office from 12 June 2023.
- Clean clothing, shoes, bags, and textiles – in common areas
- Non-perishable food items – in kitchens
- Sharp kitchen
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
What do I need to do?
Please fill out this departure form
Please use the below checklist before you leave.
Bedroom
Clear your room, including all storage areas and shelves.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at reception.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked, and empty the fridge/freezer.
- Wipe down kitchen surfaces.
Bicycles
- Remember to take your bicycles.
Any belongings left in your bedroom, kitchen, laundry room or bicycle store will be disposed of within 24 hours of departures.
Recycling
Please donate your unwanted items!
You can donate items you no longer need in the following locations.
- Clean clothing, shoes, bags, and textiles – in common areas
- Non-perishable food items – in kitchens
- Kitchen utensils will be collected in kitchens on the day of departure
Further information
Any delay or failure to return your keys by Saturday 28 June will result in additional charges to you.
Report any damages or defects to reception – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: evelyngdns@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out. All mail will be returned to sender after Saturday 28 June
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Departure day is Saturday 28 June and checkout time is 10.00 AM. Please ensure you vacate your room by this deadline.
To assist with planning, fill out the departure form, even if your responses are not final.
When you leave, you must sign the departure list via the concierge and return all keys. They are available 24/7 to facilitate your checkout. Once you have signed the departure list, the cleaners will clear your room. Do not hand in your keys if you intend to return before the Saturday 28 June.
Before leaving, follow this checklist:
Your Bedroom
- Clear your room of all belongings and leave it clean and tidy.
- Separate waste into black bags for general waste and green bags for mixed recycling. Extra bags can be collected from the reception desk. Leave all waste bags in your kitchen or your bedroom. Do not leave them in the corridor or lift lobby.
- Items that could be reused should be donated. (See below for more information.)
- Remove any pins from notice boards, items from walls and report any damages or defects. (Any stickers, pins, tape, hooks, or LED lights found on walls causing damage to walls will be noted and charges to your account applied.)
- Check your inventory and ensure all items are accounted for. (Study lamp, desk fan, laundry basket, waste bins, and mattress cover)
- Empty your wardrobe and storage area under your bed.
- Leave your lockable drawer unlocked.
- Do not leave any belongings/luggage in the corridors or lift lobby as they might be removed by mistake by other students or cleaning staff.
Your Kitchen
- All items will be disposed of from 10.00 AM on Saturday 28 June
- Empty kitchen cupboards fridge and freezer. Dispose of your food when you leave – especially if you are departing earlier.
- Leave cupboards unlocked
- Leave as tidy as possible
Keys
- Return all keys (mailbox, bedroom lockable drawer and kitchen cupboard) to concierge staff and remember to hand in any temporary access cards.
- Use the key bags provided.
- Do not pass your keys to anyone else for them to return, including wardens.
- You will be asked to sign a departure list.
- You’ll be charged £10 for each key/card that has not been returned.
Bikes
- Bicycles must be removed from the bicycle store by 10.00 on Saturday 28 June. Security will remove any bikes left after this time.
Post and insurance
- Ensure your mailbox is empty, parcels collected from the reception desk and set up a redirection service for your mail. Failure to change your address will result in any incoming mail being returned to sender and parcels being destroyed after one month.
- Insurance cover for your room's contents will expire upon at 10.00 on 28 June.
Cleaning and defects
- There will be no bedroom cleaning after Friday 18 June 2025.
- If there are any defects in your bedroom or kitchen, please raise them before you leave. Email kempporter-defects@imperial.ac.uk
Donate
Participate in the British Heart Foundation (BHF) Re-use scheme by donating items in good condition to the BHF Donation Point in the Common Room.
Accepted items for donation:
- Clean clothing, textiles, bags, and shoes (pairs tied together)
- DVDs, CDs, and books
- Household items
- Crockery and kitchen equipment
- Small electrical items
Items not accepted for donation:
- Sharps (knives, fragile glassware)
- Food
Parking
There is no parking available on Saturday 25 June. You can find information regarding parking in the local area on Parkopedia.
If you are departing before Saturday 25 June, limited parking is available between 08.00 – 20.00, Mon-Fri for 1 hour only. If you exceed this time you will be asked to leave by security. Under no circumstances are cars allowed to park overnight. Security patrol the area regularly.
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
What do I need to do?
Please fill out this departure form
Please use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at reception.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked, and empty the fridge/freezer.
- Wipe down kitchen surfaces.
Bicycles
- Remember to take your bicycles.
Any belongings left in your bedroom, kitchen, laundry room or bicycle store will be disposed of within 24 hours of departures.
Parking
There are limited parking spaces. Please speak to staff at reception to arrange parking for the day of your departure.
Further information
Any delay or failure to return your keys by Saturday 28 June by 10.00 will result in additional charges to you.
Report any damages or defects to reception – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: parsons.defects@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out. All mail will be returned to sender after Saturday 28 June
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Planning ahead
Southside is a large hall, so departures can be quite busy. To help us plan ahead, we’d appreciate it if you could inform us of your departure plans:
Please fill in this departure form
The responses you give don't have to be final - any indicative information is only used for planning.
What do I need to do?
Please use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Pack all your belongings; double check that nothing remains in the room.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at the donation points in each building, Falmouth and Selkirk mezzanine bathroom and Tizard common room.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked.
- Empty the fridge/freezer; unwanted items will be disposed of.
- Wipe down kitchen surfaces.
Bicycles
- Remember to remove take your bicycles.
Any belongings left in your bedroom, kitchen or laundry room will be disposed of within 24 hours of departure.
Further information
Set of 3 keys (mailbox, lockable drawer and kitchen cupboard) should be returned to the Hall Office or a member of staff. A charge of £10.00 will be deducted for each key that is not returned. We cannot accept responsibility for keys that are not handed in to us or left in your room, with a flat-mate or Warden etc.
Report any damages or defects to a member of staff – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: southside.defects@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out.
Recycling
Please donate your unwanted items!
You can donate items you no longer need in outlets designated by the Hall office from 12 June 2025.
- Clean clothing, shoes, bags, and textiles – in common areas
- Non-perishable food items – in kitchens
- Sharp kitchen utensils will be collected on the day of departure
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Planning ahead
Wilson is a large and interconnected hall, so departures can be quite busy. To help us plan ahead, we’d appreciate it if you could inform us of your departure plans:
Please fill out the departure form
The responses you give don't have to be final - any indicative information is only used for planning.
What do I need to do?
Please use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Pack all your belongings; double check that nothing remains in the room.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at reception.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked.
- Empty the fridge/freezer; unwanted items will be disposed of.
- Wipe down kitchen surfaces.
Bicycles
- Remember to take your bicycles.
Any belongings left in your bedroom, kitchen, laundry room or bicycle store will be disposed of within 24 hours of departures.
Further information
All keys should be returned to reception, including access cards, lockable drawers, and mailbox keys. A charge of £10.00 will be deducted for each key that is not returned.
Report any damages or defects to reception – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: wilson.defects@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out.
Recycling
Please donate your unwanted items!
You can donate items you no longer need in outlets designated in the Common Room from 12 June 2025.
- Clean clothing, shoes, bags, and textiles – in common areas
- Non-perishable food items – in kitchens
- Kitchen utensils will be collected in kitchens on the day of departure
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Departure day is Saturday 28 June, and checkout time is 10.00. Please ensure you vacate your room by this deadline without exception.
During this busy period we'd really appreciate if you could inform us of your departure plans as soon as possible to help us plan ahead. Even if your responses are not final - fill out the departure form.
When you leave, you must sign the departure list via the concierge and return all keys. They are available 24/7 to facilitate your checkout. Once you have signed the departure list, the cleaners will clear your room. Do not hand in your keys if you intend to return before the Saturday 28 June.
Before leaving, follow this checklist:
Your Bedroom
- Clear your room of all belongings and leave it clean and tidy.
- Separate waste into black bags for general waste and green bags for mixed recycling. Bags can be collected from the reception desk. Leave all waste bags in your kitchen or your bedroom. Do not leave them in the corridors or lift lobby.
- Items that could be reused should be donated. (See below for more information)
- Remove any pins from notice boards, items from walls and report any damages or defects. (Any stickers, pins, tape, hooks, or LED lights found on walls causing damage to walls will be noted and charges to your account applied)
- Check your inventory and ensure all items are accounted for. (Study lamp, desk fan, laundry basket, waste bins, and mattress cover)
- Empty your wardrobe and storage area under your bed.
- Leave your lockable drawer unlocked
- Do not leave any belongings/luggage in the corridors or lift lobby as they might be removed by mistake by other students or cleaning staff
Your Kitchen
- Empty your kitchen cupboards, fridge and freezer. Dispose of your food when you leave – especially if you are departing earlier. All items will be disposed of from 10.00 on 28 June.
- Leave cupboards unlocked
- Leave as tidy as possible
Keys
- Return all keys (mailbox, bedroom lockable drawer and kitchen cupboard) to concierge staff who are available 24/7 and remember to hand in any temporary access cards.
- Use the key bags provided.
- Do not pass your keys to anyone else for them to return, including wardens
- You’ll be charged £10 for each key/card that has not been returned and £30 for each hard key.
- You'll be asked to sign a departure list
Bikes
- Bicycles must be removed from the bicycle store by 10.00 on 28 June - security will remove any bikes. left after this time.
Post and insurance
- Ensure your mailbox is empty, parcels collected from the reception desk and set up a redirection service for your mail. Failure to change your address will result in any incoming mail being returned to sender and parcels being destroyed after one month.
- Insurance cover for your room's contents will expire at 10.00 on Saturday 28 June.
Cleaning and defects
- There will be no bedroom cleaning after Wednesday 11 June 2025.
- If there are any defects in your bedroom or kitchen, please raise them before you leave. Email woodward.defects@imperial.ac.uk
Donate
Participate in the British Heart Foundation (BHF) Re-use scheme by donating items in good condition to the BHF Donation Point in the Common Room.
Accepted items for donation:
- Clean clothing, textiles, bags, and shoes (pairs tied together)
- DVDs, CDs, books and stationery
- Household items
- Crockery and kitchen equipment
- Small electrical items
Items not accepted for donation:
- Sharps (knives, fragile glassware)
- Food
Unopened and non-perishable packed/tinned food can be donated to charity. These items can be placed in a labelled box in your kitchen during the last two weeks of June.
Parking
There is no parking available on Saturday 28 June. You can find information regarding parking in the local area on Parkopedia.
If you are departing before Saturday 28 June, limited parking is available between 08.00 – 20.00, Mon-Fri for 1 hour only. If you exceed this time you will be asked to leave by security. Under no circumstances are cars allowed to park overnight. Security patrol the area regularly.
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Planning ahead
Xenia is a large hall, so departures can be busy. To help us plan ahead, we’d appreciate it if you could inform us of your departure plans:
Please fill out the departures form
The responses you give don't have to be final - any indicative information is only used for planning.
What do I need to do?
Please use the below checklist before you leave.
Bedroom
- Clear your room, including all storage areas and shelves.
- Dispose of all waste and unwanted items; recycling and waste bags will be available for collection at reception.
- Remember to remove all decorations, posters, stickers, pins and the like from the room.
Kitchen
- Empty your cupboards and leave them unlocked, and empty the fridge/freezer.
- Wipe down kitchen surfaces.
Bicycles
- Remember to take your bicycles.
Any belongings left in your bedroom, kitchen, laundry room or bicycle store will be disposed of within 24 hours of departures.
Recycling
Please donate your unwanted items!
You can donate items you no longer need in outlets designated in the Common Room from 12 June 2025.
- Clean clothing, shoes, bags, and textiles – in common areas
- Non-perishable food items – in kitchens
- Kitchen utensils will be collected in kitchens on the day of departure
Parking
Parking spaces are limited. Please speak to staff at reception to arrange parking for the day of your departure.
Further information
Any delay or failure to return your keys by Saturday 28 June will result in additional charges to you.
Report any damages or defects to reception – electrical, faulty window, etc. in the room, kitchen, or other areas or – email them at: xeniahall@imperial.ac.uk
An inspection of your room, using your signed inventory, will be conducted by a Hall Supervisor following your departure. You will be held financially responsible for any damaged or missing items.
Ensure that your mailbox is left empty and that all your parcels have been collected. You should change your mailing details to your new address – we cannot store any personal mail after you have moved out. All mail will be returned to sender after Saturday 28 June.
Annual Halls Survey
Before you leave, remember to fill in the Annual Halls Survey. Your input is essential for us to improve the living experience for future students.
Residents transferring into Summer Accommodation
If you are transferring into Summer Accommodation on Saturday 28 June, please note that check-in will not be available until 16.00. However, you will still be required to vacate your current hall room by 10.00.
The rooms allocated for summer accommodation will have been occupied by previous residents, and we need time to clean and prepare them for your arrival.
Students currently living in halls who have booked summer accommodation will receive further details about check-in arrangements closer to 28 June 2025.
If you arrive early on the day, you will have the option to store your luggage in a locked storage area until check-in opens. Please note that items are left at your own risk, and we strongly advise against leaving any valuables. Luggage storage will only be available on Saturday 28 June and not beyond this date.