How to run a successful event at Imperial
This page contains guidance, templates, resources and answers to frequently asked questions put together by the Institutional Events team to help you run an event at Imperial College London.
If there are other resources or guidance you would find useful as an event organiser, please fill in our form to let us know or get in touch with us via email events@imperial.ac.uk.
FAQs and Resources
- How do I book venues, catering and technical support?
- Where can I find information on catering outlets at Imperial?
- Do I need to fill out a risk assessment or contact security for my event?
- How do I access the Imperial Events calendar/Imperial calendar?
- Where can I find maps of our campuses?
- How early should I book speakers for my event?
- Should I be paying my speakers a fee?
- How can I use the Imperial brand for my events?
- Can I borrow branded items for my event?
- How do I arrange for my event to be recorded or livestreamed on the Imperial YouTube channel?
- How do I arrange photography for my event?
- How can my guests access Wi-Fi?
- How can I register guests for my events?
- Is there a code of conduct I can share with my event participants?
- What are my data protection responsibilities for the event?
- How can I ensure my events are sustainable?
- Are there any templates I can use for my events communications?
- How do I add my event to the What's on pages and request a featured slot?
- Can my event be included in the monthly Imperial Events Programme newsletter?
- How can I promote my event to the Imperial community?
- When should I send joining instructions for my event?
- How do I brief people for my event?
- What should I do after my event has finished?
How do I book venues, catering and technical support?
Where can I find information on catering outlets at Imperial?
Do I need to fill out a risk assessment or contact security for my event?
How do I access the Imperial Events calendar/Imperial calendar?
Where can I find maps of our campuses?
How early should I book speakers for my event?
Should I be paying my speakers a fee?
How can I use the Imperial brand for my events?
Can I borrow branded items for my event?
How do I arrange for my event to be recorded or livestreamed on the Imperial YouTube channel?
How do I arrange photography for my event?
How can my guests access Wi-Fi?
How can I register guests for my events?
Is there a code of conduct I can share with my event participants?
What are my data protection responsibilities for the event?
How can I ensure my events are sustainable?
Are there any templates I can use for my events communications?
How do I add my event to the What's on pages and request a featured slot?
Can my event be included in the monthly Imperial Events Programme newsletter?
How can I promote my event to the Imperial community?
When should I send joining instructions for my event?
How do I brief people for my event?
What should I do after my event has finished?