The Casual Work Management application will go live across College from 21 Feb to 23 May 2022. Check this page to see when your Department will go live.

In the application, each step in the process is performed by a different system role. Staff in departments can be assigned more than one system role if required.

Department specific training session recordings

Department specific training sessions have been recorded.  Contacts within the department can email the Casual Worker Team for the link(s) to their own recordings which they can share with other staff in the department.

 System roles and related user guides

System role and functions	User guides and videos
Department Administrator Enters casual work assignments, called Requirement Schedules (RS)	Department Administrator Guide Department Administrator Guide (pdf) Enter New Requirement Schedule (video) Create a View for Requirement Schedules (video)
Casual Worker or staff on behalf of worker Enters timesheets after work completed	Casual Worker Guide Casual Worker Guide (pdf) Enter timesheet (video) Enter On Behalf Of Guide for staff Enter timesheet on behalf of worker guide (pdf) Enter timesheet on behalf of worker (video)
Hiring Manager First approval of timesheets submitted by their workers, confirming hours worked and optionally adding finance codes.	Hiring Manager Guide Hiring Manager Guide (pdf) Hiring Manager timesheet approval (video) Create view for timesheets (video)
Payroll Approver Second approval of timesheets submitted by workers, adds or confirms finance codes, makes the timesheets ready for payroll.	Payroll Approver Guide Payroll Approver Guide (pdf) Payroll Approvals (video) Create View for Timesheets (video)

Please email the Casual Worker Team with feedback on the user guides and videos.

Analysis codes

A list of analysis codes available in the app and their descriptions.

Code	Description
144000	SALARIES L3
144100	BUDGET SALARIES L4
144101	BUDGET SALARIES
144200	ACADEMIC STAFF PAY L4
144201	BUDGET ACADEMIC STAFF PAY
144205	HOLIDAY ACCRUAL - ACADEMIC STAFF
144210	SALARIES - ACADEMIC STAFF-TEACHING
144212	SALARIES - FELLOW ACADEMIC STAFF-TEACHING
144215	SALARIES - TEACHING FELLOWS ACADEMIC STAFF TEACHING
144220	SALARIES - CLINICAL ACADEMIC STAFF
144222	SALARIES - FELLOW CLINICAL ACADEMIC STAFF
144230	SALARIES - ACADEMIC STAFF-RESEARCH
144232	SALARIES - FELLOW ACADEMIC STAFF-RESEARCH
144240	SALARIES - CLINICAL ACADEMIC STAFF - RA'S
144242	SALARIES - FELLOW CLINICAL ACADEMIC STAFF - RA'S
144250	SALARIES - VISITING LECTURERS/PROFS
144601	BUDGET OTHER STAFF PAY
144605	HOLIDAY ACCRUAL - OTHER STAFF
144610	SALARIES - PROFESSIONAL SERVICES
144612	SALARIES - FELLOW PROFESSIONAL SERVICES
144620	SALARIES - TECHNICAL SERVICES
144621	OVERTIME - TECHNICAL SERVICES
144630	SALARIES - CLERICAL STAFF
144631	OVERTIME - CLERICAL STAFF
144640	SALARIES - OPERATIONAL SERVICES
144641	OVERTIME - OPERATIONAL SERVICES
144660	STUDENT DEMONSTRATORS
144710	CASUAL ACADEMIC COSTS
144720	CASUAL L&T COSTS
144730	CASUAL RESEARCHER COSTS
144740	CASUAL PROFESSIONAL COSTS
144750	CASUAL TECHNICAL COSTS